UoA Preferences (1) - Health Education England

UoA Preferences (1) - Health Education England

Applying to FP / AFP 2017 Published June 2016 FP/AFP 2017 national process Nomination of eligible applicants including provision of decile score Applicants register on Oriel and complete online application form Verification of Educational Achievements scores AFP offers timetable All applicants take the SJT Applicants on primary list allocated to UoA

Low score SJT review Batch allocation of applicants on reserve list FP/AFP 2017 local process SJT arrangements (medical school) AFP (AUoA) Longlisting

Shortlisting Interviews Offers FP matching to groups/programmes (UoA) Pre-employment checks (employers) Getting started (from 26 September 2016) Register on Oriel You must register on Oriel before you can apply Initially you will be sent an email with a URL link to create a password

Once confirmed, you log into Oriel using your email address and password You will be able to register at this point with information relating to personal details Application form will be available from 03 October 2016 The application form (03-14 October 2016) You must complete and submit your application form on Oriel between 03 October and 12.00 midday UK time on 14 October 2016 Late applications will not be accepted under any circumstances

The application form is divided into sections; Personal, Eligibility, Fitness, Referees, Competences, Supporting, Preferences, Equality and Declaration. Scoring applications 100 points maximum Part 1 Educational Performance Measure (EPM) 50 points maximum Part 2 SJT (selection assessment for FP 2017)

50 points maximum Scoring applications - EPM Educational Performance Measure (EPM) - 50 points (max) 1. EPM decile score (up to 43 points) Calculated by each medical school First decile (the top 10% of cohort) = 43 points/Tenth decile = 34 points

You will be able to see your EPM decile score once you are confirmed as a nominated applicant on Oriel 2. Educational achievements score (up to 7 points): Additional degree = up to 5 points Publications = up to 2 points You will be able to view your verified educational achievements score on Oriel from 24 October 2016 Educational Achievements (1)

PART A Additional degree (max. 5 points) Additional degrees include Bachelors, Masters and Doctorates, regardless of the subject A score is given for one additional degree only More points are awarded for better class degrees You need to upload a copy of your degree certificate A letter from the dean/registrar confirming the pass has been ratified by the exam board is acceptable if your certificate has not been issued No transcripts Educational Achievements (2)

PART B: Publications (max. 2 points) You can claim points for: Publications (must have a PubMed ID) Can claim up to 2 publications Double check you have entered the correct PubMed ID before submitting PubMedID number MUST LINK directly to publication Educational achievements score Based on the information you enter on your application form, Oriel will allocate a provisional score A panel will verify the provisional score against the information you entered and the evidence you uploaded

The panel will amend the provisional score if necessary* Panels will comprise medical school and foundation school staff A panel will not see any other sections of your application form Your verified score for educational achievements will be available to view on Oriel from 24 October 2016 *Verifiers will only decrease scores, therefore if you choose mistakenly a degree classification that is worth less points your score will NOT be increased Scoring applications - SJT SJT (selection assessment for FP 2017) - 50 points

(maximum) Once all SJT answer sheets are completed they will be marked nationally The range of marks across all applicants will be translated to a 0-50 point scale, with the scaling method designed to reflect a 50:50 weighting between the SJT and EPM Exceptionally low SJT scores will be reviewed. It is anticipated that 0.0 0.5% of applicants will achieve an exceptionally low SJT score Special Circumstances If necessary, you can request pre-allocation to a particular

UoA on the grounds of special circumstances. Requests and supporting evidence must be submitted to your UK medical school Important: you must rank your requested UoA as first choice on Oriel otherwise your special circumstances application will not be considered Pre-allocation is not applicable for AFP applications Linked applications You may link your application to another applicants in order for you both to be allocated to the same UoA You and the other applicant must link to each other and

you must rank the UoAs in the same order of preference If you are both on the primary list, you will both be allocated based on the lower of your individual scores You cannot un-link once your application is submitted Some UoAs will not guarantee that linked applicants are in the same area. Check UoA websites for more information on their policies The link will be severed if either or both of you accepts an AFP offer or are on the reserve list You cant link if you are claiming special circumstances UoA Preferences (1)

All applicants must rank all UoAs in order of preference Preferencing is done using a drop and drag process Important to save on a regular basis Last saved preferences are the ones that will be considered when you submit your application UoA Preferences (2) FP preferences must be completed You must do this even if you intend to apply for an academic programme If your AFP application is not successful, you will be included in the FP allocation automatically

You must do this even if you have been approved for preallocation to a particular UoA for special circumstances If you are not on the primary list, it may not be possible to honour your pre-allocation UoA Preferences (3) Check the FP/AFP 2017 Applicants Handbook for competition ratios for FP 2016 Check UoA/foundation school websites for local policies View an outline of individual programmes in each UoA on Oriel from 16 September 2016 Linked applicants must rank the UoAs in the

same order of preference or the link is broken For FP 2016 over 94% of applicants were allocated to one of their top 5 choices Processing FP applications (1) Primary and reserve list If, as anticipated, there are more fully eligible applicants than places, applications from individuals who cannot provide evidence of their right to work in UK will not be considered If, at the end of the AFP offers period, there are more FP applicants than vacancies, the n highest scoring

applicants will be placed on the primary list (where n is the number of FP 2017 vacancies across the UK) If there are a number of applicants with the same score at the primary list cut-off, tie breakers will decide which ones are included on the primary list If you are not on the primary list you will be included automatically on the reserve list Processing FP applications (2) Primary List allocation (09 March 2016) Applicants who have been approved for pre-allocation to a

particular UoA will be allocated first Applicants on the primary list will be allocated to UoAs in rank order If all the places are filled in your first choice UoA, the system will look at your second choice, and so on down your list of preferences until a space is available Linked applicants will be allocated based on the lower rank of the linked pair Local matching to programmes Primary list applicants If you are on the primary list, you will be invited to choose

your programme preferences by your allocated UoA by a given deadline which is an absolute UoAs each have their own process for matching applicants to programmes; some UoAs may choose to use a two-stage matching process. This may involve more than one deadline Reserve list applicants Reserve list applicants will follow the same process but will only be able to choose programmes available in your allocated UoA

Preferencing Preferencing is the same process for both groups and programmes All groups/programmes will be listed under No preference column. Drag and drop to Preference column in order If you dont preference a group/programme, the system will allocate you to the group/programme with the most vacancies The last preference saved is the one used Be very aware of deadlines! Referees

You must provide details of two referees: one clinical referee one medical school/academic referee Once provided by your referees, references are passed to employers as part of pre-employment checks References and their content are not used to assess your application, nor are they used in deciding who gets offered an AFP or matching you to an FP programme If one or both of your referees does not submit a reference it will not affect your application; outstanding references will be collected later by your employer

Transfer of Information The GMCs Good Medical Practice (2013) places an obligation on UK medical schools to ensure graduates meet the outcomes required and to transfer information to those who may need it during their foundation training UK medical schools will provide more details about the Transfer Of Information (TOI) process and will request you complete and sign a TOI form The national TOI process and forms can be found on the UKFPO website under Transfer of Information Processes

Employment Contracts Your employing healthcare organisation is responsible for all contractual issues including: Pay Banding Rotas Accommodation (if applicable) Shadowing and induction Pre-employment checks Pre-employment checks include Disclosure & Barring Service (DBS) checks or Protecting Vulnerable Groups (PVG), and occupational health checks

They may also include a locally conducted, structured interview or local assessment of clinical skills These checks are undertaken by the employing healthcare organisation Contracts of employment will not be issued until preemployment checks are successfully completed Data security Personal data is protected under data protection legislation The online recruitment system (Oriel) is secure and has undergone rigorous checks Your information is held on a secure database and is only

accessible to those that need to process your application Your information is passed to your employer by your allocated UoA once you have been matched to a programme Your data will be anonymised before it is used for research or evaluation purposes, unless you have given your permission for personalised data to be shared Applying to FP / AFP 2017 Summary Important dates

23 June 2016 FP/AFP 2017 Applicants Handbook available 22 August 2016 AFP programmes available to view on Oriel 26 September 2016

Register on Oriel and confirm you are nominated Outline of programmes available to view on Oriel 03 14 October 2016 FP and AFP application period Late applications will not be accepted under any circumstances Important dates (2)

17 Oct 2016 13 Jan 2017 interviews AFP local short-listing and 02 Dec 2016 & 09 Jan 2016 National SJT dates 18 Jan 15 Feb 2017 09 Mar 2017 allocated to UoAs AFP offers period Primary list applicants

Important dates (3) 09 Mar 04 Apr 2017 Primary list applicants state group/programme preferences (deadlines and methods will vary by UoA) 05 Apr 2017 Primary list applicants matched to programmes May Jul 2017 allocations

Reserve list batch Planning and preparation You should: Print and read the FP 2017 national person specification and the FP/AFP 2017 Applicants Handbook available online at www.foundationprogramme.nhs.uk Start collecting the required evidence for your educational achievements (i.e. additional degree and publications) Identify a GP, consultant or associate specialist who you can ask to provide a reference about your clinical skills Identify a lecturer, senior lecturer, professor or reader at your medical school who you can ask to provide a medical

school reference Ask your referees to supply an email address they access regularly Planning and preparation (2) Register on Oriel as soon as the system is available, i.e. from 26 September 2016 when you are sent an email Ensure that you apply to the Foundation Programme ahead of the last day of the application window. APPLICATION WINDOW 03 OCTOBER 14 OCTOBER 2016 AT 12:00 midday (BST)

Planning and Preparation (3) Ensure you submit your application before the last morning of the application period to avoid any last minute problems with your local PC or internet connection that may prevent you submitting it Remember: LATE APPLICATIONS WILL NOT BE ACCEPTED UNDER ANY CIRCUMSTANCES Note that technical support is available via e-mail Monday to Friday, 8.00 am 5.00 pm (BST). This is particularly important if you are submitting your

application from overseas where they may be a significant time difference Where to go for more info Go to www.foundationprogramme.nhs.uk For further details on the application process For answers to frequently asked questions For a list of UoAs and AUoAs with web links To sign up for regular eupdates

Applying to AFP 2017 AFP Application Process For 2017, applicants will need to apply to each AUoA (up to a maximum of two) separately. Each AUoA will determine what information it wishes to receive from its applicants which will consist of educational achievements and white space questions Scoring criteria will be determined locally and may vary across the different AUoAs You cannot submit AFP applications until you have

submitted an application to FP application AFP Application Process Each application to an AFP is treated separately No information from FP application will be carried forward apart your main personal details i.e. name, contact details Educational achievement information is different from the FP application. Degrees, publications, presentations and prizes are added by completing the relevant boxes and drop down lists Up to six white space questions will require free text answers

AFP Programme Preferences You will need to preference the Academic programmes available in each AUoA you select before you can submit your application You do not need to preference all the programmes if there are some you know you will not accept However, the fewer programmes you preference, the lower your chance of receiving an AFP offer Highest scoring AFP applicants will receive offers first from each AUoA If higher scoring applicants decline these offers, they will

then be offered to lower scoring applicants during the cascade process Processing AFP applications Local short-listing and interviews Each AUoA will: undertake its own short-listing according to local criteria invite its own short-listed applicants to attend an interview determine its own interview criteria assign a local score to each applicant it interviews

Processing AFP applications (2) AFP offers Highest scoring AFP applicants will receive offers first If higher scoring applicants decline these offers, they will then be offered to lower scoring applicants Familiarise yourself with the AFP offers timetable All AFP offers are subject to a satisfactory SJT score If you accept an AFP offer, you are excluded from the FP allocation If you do not secure an AFP post, you will be included in the FP allocation automatically

Applying to FP / AFP 2017 The SJT Sitting the SJT All applicants to the Foundation Programme and the Academic Foundation Programme commencing in August 2017 are required to sit the SJT in the UK on either: Friday, 02 December 2016 Monday, 09 January 2017 Defence Deanery applicants are also required to sit the SJT Your UK medical school will contact you to let you know which date/s is/are available to you

It is your responsibility to know the time and venue of your SJT, and to arrive on time regardless of the mode of transport you use Sitting the SJT (2) You must sit the SJT on the date for which you are registered The SJT is a measure of meeting the attributes required to be a foundation doctor, as defined in the national FP personal specification It is not an assessment of your clinical knowledge and cannot be revised for, although you can prepare for it You should be familiar with Good Medical Practice (2013)

and the attributes expected of a foundation doctor (monograph) You should also practice responding to different question formats using the practice paper and OMR answer sheet available on the UKFPO website Sitting the SJT (3) You must take the following with you on the day: Minimum of two HB or 2B pencils, an eraser and a pencil sharpener. A transparent ruler is optional. Current, photographic ID Your SJT booking confirmation (if you applied through the Eligibility Office)

Your ID will be checked on the day at the SJT venue Smart watches are forbidden. Other watches must be placed on the desk to be checked at the SJT venue Removal of question papers is strictly forbidden. All paperwork must be returned to invigilators at the end of the test. What happens if I require adjustments for the SJT? You may request reasonable adjustments to the format of the SJT on the grounds of a disability, health condition or impairment, or other (e.g. religious observance)

Reasonable adjustments for the SJT as a test of employment may be different to reasonable adjustments allowed for university exams. Please refer to the guidance. You should contact your UK medical school as soon as possible Deadline for submitting the form to request Reasonable Adjustments is 30 September 2016 What happens if . I cant attend the SJT on the date for which Im registered?

If a severe and exceptional event means you cant sit the SJT, you must submit an Extenuating Circumstances claim with supporting evidence to your UK medical school as soon as possible prior to the test If you cannot submit your evidence in advance, you have up to one working day after the date of the SJT to submit it If you arrive more than 30 minutes late or fail to turn up, and do not have a valid extenuating circumstances claim, you will be withdrawn from the application process More information about the SJT The following information is available on the UKFPO

website: Frequently asked questions and answers An introductory video A practice SJT paper A monograph Information about the design and development of the EPM and SJT, including evaluations of the pilots and live use of the SJT, is available on the Improving Selection to the Foundation Programme (ISFP) project website: www.isfp.org.uk Distribution of SJT/EPM scores from FP

2016 EPM points SJT points

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