Preparing for Your Promotion Board MajGen R. L. Bailey, USMC Maj B. S. Taylor, USMC Agenda Authority Pre-board Actions Board Process General Info Areas of Concern
Authority Title 10, United States Code - Chapter 36: Promotion, Separation, & Involuntary Retirement of Officers on Active Duty - Chapter 1400: Promotion & Retention of Officers on the Reserve Active-Status List Secretary of the Navy - Process owner Pre-Board Actions
Promotion Board Schedule Published in MARADMIN FY14 schedule: MARADMIN157/12 Contains: Convening dates Personal responsibilities PME Cert in OMPF Photo Complete and Accurate record How & where to submit update material Address/Website/POC info
Officer Convening Notice Published in MARADMIN By law due at 30 days Contains: Promotion zones Personal Responsibilities Digital photos How & where to submit update material Address/Website/POC info WHAT NOT TO LOOK LIKE WHAT NOT TO LOOK LIKE
Officer Precepts Board Charter Membership Selection Opportunity Confidentiality SecNav Guidance
No Career Path Skill Shortage Continuation Joint / Acquisition PME Adverse Information Selection Criteria: Best & Fully Qualified BOARD PROCESS Board Membership Title 10 and SECNAVINST rules MMOA-3 coordinates via MCBUL 5420
Reflects the composition of the Corps Aviator/Ground Combat/CSS mix Minority/female representation 50% rule for USMCR boards 1 x MajGen 20 x Cols Population by Zone Above Zone In Zone
Below Zone Case Preparation CASE PREP IN OUT BRIEF FULL PREP
BRIEF / VOTE GOAL 1. Select to # Authorized to Select 2. Best & Fully Qualified 3. Majority Vote Whats in a case file? - MBS, OMPF, & any communication from the Officer (Letter of Rec., photo, etc.)
Cases assigned randomly Typically take 30-60 minutes to prepare Case Preparation AZ IZ BZ Full Prep of In Zone to establish a baseline &
determine Competitiveness Short Prep of AZ, then BZ to determine Competitiveness relative to IZ In/Out Voting CASE PREP IN OUT
BRIEF FULL PREP BRIEF / VOTE GOAL 1. Select to # Authorized to Select 2. Best & Fully Qualified 3. Majority Vote Briefing the Above Zone & Below Zone Population
Determine Premier cases - Short 2-3 minute brief of AZ cases - 1 Yes Vote from any member makes you a premier case. - Must brief all Above Zone - Brief Below Zone by exception Full Preparation CASE PREP IN OUT BRIEF
FULL PREP BRIEF / VOTE GOAL 1. Select to # Authorized to Select 2. Best & Fully Qualified 3. Majority Vote Remember we did a short Prep of AZ/BZ cases?
Time is allotted to ensure Premier Cases have the same level of preparedness as In Zone cases Brief/Vote CASE PREP IN OUT BRIEF FULL
PREP BRIEF / VOTE GOAL 1. Select to # Authorized to Select 2. Best & Fully Qualified 3. Majority Vote Brief 8 to 10 minutes per case Vote - Select to # Authorized to Select - Criteria: Best & Fully Qualified
Briefing Guide VOTING PROCESS Voting Criteria 1ST ROUND IS ALWAYS UNINAMOUS 21 0 Board President sets voting criteria for every iteration until desired allocation is reached What is Relative Value?
RV is a numerical representation of how a single fitness report compares to other reports written by the same RS on Marines of the same grade RV= TOOL that displays RSs marking philosophy RV should be used within the context of all other information on the report RV=Common Language that translates the RSs Marking Philosophy (fitrep average ) by grade of Marine reported on RV Levels the playing field among RSs reporting on Marines of the same grade 20
20 How does RV Work? First, you must calculate the Fitrep Average. Each of 14 attributes has a value from A through H: A=1, B=2, C=3, D=4, E=5, F=6, G=7,
H=Not Observed Avg. of all observed attributes=Fitrep Average i.e. a straight B report (28/14) = 2.0
Then, you calculate the Relative Value. Which works off of a curve scaled from 80 to 100 Highest=100; lowest=80; average of all reports= 90 RS average (90) derived from the total value of all observed reports divided by the total number of observed reports 1.5+2.0+3.0+4.0+4.4+4.6+5.0/7=3.5 RS must process at least three reports on Marines of the same grade before RV is displayed on MBS 21
RS Average = 3.5 1.5 2.0 80 3.0 4.0 4.4 4.6 90 Below 90 RV does NOT mean Below Average
Performance 5.0 100 What do the numbers mean? Board members are always briefed that the context of the particular report is always important Relative Value * 90 RV is not the magic # RV broken down into thirds Upper: 93.34 to 100 Middle: 86.67 to 93.33
Lower: 80.00 to 86.66 Para 4006.4.b, Grades are earned by the MROs displayed efforts and apparent results; they are not given to attain a perceived fitness report average or relative value 22 23 23 AREAS OF CONCERN
Communication to the Board Title 10 USC, 614 & 14107 authorizes "written communication to the board, which the officer deems relevant. Send one version only Must be signed by eligible officer. Must arrive by midnight the day BEFORE the date the board convenes. Verify receipt on web-site [email protected] Tips on What to Send! Photo taken within the last 12 months
Missing/Unreadable information from OMPF/MBS Copy of your latest Fitness Report PME Certs for OMPF! Current Assignment/Duty Station Letters of Recommendation Horse Blinder Issues Eligible Marines Express Mail Timely fitness report submission Accurate Section A Dont GROW
Photo rules per MARADMIN 003/09 PME reflected on MBS and OMPF! Request Audit of record; MMSB-31 Command Reps Know your Marines Eligibility status Timely fitness report submission CMC White Letter 02-06: Responsibilities for Selection Board Preparation http://hqinet001.hqmc.usmc.mil/dmcs/Directives/White %20Letters/2006/02-06.pdf
In Summary! Familiarize yourself with the Promotion Schedule Read Convening MARADMINS Ensure OMPF & MBS are accurate & complete Submit a Photo; Ensure IAW MARADMIN 003/09 Ensure documentation of PME completion /OMPF Communicate with the board on important issues Make sure the Promotion Branch received info OFFICERS BOARD PREP BE PREPARED Arrange For Audit Of Your Record W/MMSB In Advance
READ THE MARADMINs (Board Schedule & Convening) Convene Dates Promotion Zones
Instructions On Ordering/Updating Record (Viewable on MOL) How And Where To Submit Update Material How To Communicate W/The Board AREAS OF CONCERN Timely Fitness Report Submissions to MMSB (Into OMPF) vs MMPR (As Update Material) Ensure Photos IAW MarAdmin 003/09 PME: Completion Certificate Must Be Present In OMPF Letters Of RecommendationMay Help, Wont Hurt YOUR PERSONAL RESPONSIBILITY TO ENSURE A COMPLETE &
ACCURATE RECORD IS BEFORE THE BOARD FREQUENTLY ASKED QUESTIONS Q: If Im in the above zone, does a letter from a GO/FO guarantee that my case as premier? A: NO. Many factors go into consideration to determine a premier case. FREQUENTLY ASKED QUESTIONS
Q: If I miss the deadline to mail material to the board, what can I do? A: Depends on what it is. Communication/Letters to the board will not get in to the Board Room after the deadline published in the MARADMIN HOWEVER QUESTIONS? Tools Officer Promotion Video on MarineNet OMPF Online via MOL
MCO 1400.31C: MARCORPROMMAN, VOL 1, OFFPROM MCO 1610.7F: PERFORMANCE EVALUATION SYSTEM Points of Contact Mailing Address for Promotion Boards: President FY1X USMC/R (rank) Selection Board Harry Lee Hall 17 Lejeune Rd Quantico, Va 22134 Officer Promotion (MMPR-1): Comm: (703) 784-9703/4/5/6
DSN: 278-9703 Officer Counseling & Evaluation Section (MMOA-4) Comm: (703) 784-9281/2/3 or 800 634-7988 Policy and Research Unit (MMSB-31) Comm: (703) 784-5686 / 3997
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