Design-Build Processes Training Module 1 DESIGN-BUILD TRAINING SERIES

Design-Build Processes Training Module 1 DESIGN-BUILD TRAINING SERIES

Design-Build Processes Training Module 1 DESIGN-BUILD TRAINING SERIES DB training modules describe NAVFAC Design-Build policies and processes and an explanation of the tools and documents available. Introduction to Design-Build Standard RFP Template Design-Build Processes Small Project Template

D-B Master Management Training for Criteria Managers The NAVFAC Construction manager training series provides the information to effectively manage NAVFAC Construction Contracts. These modules are accessed through Total Workforce Management System (TWMS). DB Modules in that series: NAVFAC CI Design-Build Post Award Process NAVFAC CI Post Award Kickoff Meeting (PAK) 2 Course Navigation Course Length: Approximately 50 Minutes Module Contains Knowledge Check Questions 3 Learning Objectives Get Familiar with Characteristics of the 4

Design-Build Processes Know the Commonalities and Differences between the 4 Design-Build Processes Understand the Design-Build Team Makeup Learn About the NAVFAC Business Management System (BMS) Understand BMS Roles and Responsibilities Know the Post-award Processes 4 Design-Build Processes NAVFACs Design-Build processes: Standard Design-Build Process o Standard Design-Build, In-House RFP Development o Standard Design-Build, A-E RFP Development

Multiple Award Construction Contract (MACC) DB Process Sole Source Negotiated Scope DB Process Small Project DB Process 5 Business Management System (BMS) NAVFACs Business Management System Documents all NAVFAC processes Web-Based tool accessible on NAVFAC Portal BMS are continually being updated Always a work-in-progress Allows input for continuous improvement Review regularly for updates to processes 6 Design-Build and BMS

NAVFAC Employees Access BMS from the NAVFAC Portal Intranet Under eTools BMS Home Page Links to all Process Groups Frequently Asked Questions BMS Tutorial & Intro How processes are organized How to submit a CAR 7

Design-Build Processes Covered in BMS Sections BMS Sections for Processes by Procurement Type: Procurement Method BMS Process Section Standard Design-Build, In-House RFP Development B-1.4.1 Standard Design-Build, A/E RFP Development B-1.4.2 Multiple Award Construction Contract (MACC) Design-Build

B-1.4.3 Sole Source Design-Build B-1.4.4 Small Project Design-Build B-1.4.5 8 BMS Process Details Process Details Outlines the Role Outlines the Responsibility with full description of

how to do the work Links to forms, templates, checklists, laws, policies, regulations, instructions, web sites Cross-functional knowledge via inter-process links e.g., Financial Mgt, Acquisition 9 Design-Build Pre-Award Process BMS Roles and Responsibilities Matrix unique to DB 10 Design-Build NAVFAC Personnel Roles Roles and Responsibilities Matrix in BMS Defines responsibilities for Government personnel on DB

projects Key NAVFAC Personnel Project Manager (PM) Responsible for management of project (scope, cost, and schedule) from design authorization to project closeout. Relinquishes project lead to CM after award Design Manager (DM) Manages A/E Contract, or in-house project team, for development of RFP and leads the review effort of DB Teams design Construction Manager (CM) Leads project beginning at award through close-out 11 Knowledge Check #1 12 Knowledge Check #1

1. The BMS Processes can be accessed from which of the following locations? a. b. c. d. Whole Building Design Guide website NAVFAC Portal NAVFAC Atlantic website NAVFAC Pacific website 2. (True/False) NAVFACs Project Manager is only responsible for management of the project from design authorization until award to the DB Contractor, when the Construction Manager takes over? False. The CM does take the lead role from award through close-out; however, the PM maintains responsibility for management through project

closeout. 13 Common Components All four processes: Use NAVFAC standard 6-part RFP format Use Uniformat Work Breakdown Structure (WBS) to define systems and materials Use the same Team structure Use Performance Based requirements minimizing prescriptive requirements as much as possible 14 Differences The main differences between the processes are: The contents of Part 2, 4, and 5 The procurement process

Stand Alone Contracts Multiple Award Construction Contracts (MACC) Sole Source (8(a), JOC, etc.) 15 NAVFAC DB PROCESSES MACC RFP Issued Govtt RFP Development KTR Proposal 5%-15% Design

Standard DB Govt RFP Development RFP Issued MACC DB Small Project Sole Source RFP Issued Govt RFP Development Design-Build the Project

Contract Procurement KTR Design Award Stand Alone MACC Sole Source Develop RFP Contract Contrac

Develop t Type Scope, Budget & Schedule KTR Proposals 0% Design KTR Design Build KTR Proposal Approximate 15%Design KTR Design Sole Source Negotiated Small Project 16

Build NOTE: This slide depicts process, not a Build NAVFAC DB Master Format Contract Documents PART 1 PART 2 PART 3 General Requirements PART 4 Project Program

Performance Technical Specifications Prescriptive Specifications PART 5 PART 6 Attachments 17 Common Objectives of NAVFAC Design-Build Process Team Structure DB DBContractors Contractors A-E A-EDOR DOR

Design-Build Design-Build Prime Prime Contractor Contractor NAVFAC NAVFAC ACQ ACQ/ /PM PM/ /DM DM The Entire Design-Build Project Team DB

DBContractors Contractors Major Major Subcontractors Subcontractors DB DBContractors Contractors Major MajorSuppliers Suppliers End EndUser User NAVFAC NAVFAC

CIBL CIBLTech TechStaff Staff NAVFAC NAVFAC FEAD FEADStaff Staff Support Support Command Command Project ProjectSponsor Sponsor 18

NAVFAC Project Team Project ProjectManager Manager (PM) (PM) Construction Construction Manager Manager(CM) (CM) Design DesignManager Manager (DM) (DM)

The NAVFAC DB Project Team Contract ContractSpecialist Specialist (CS) (CS) Project ProjectTechnical Technical Team Team Engineering Engineering Technicians Technicians(ET)

(ET) 19 Standard Design-Build Processes Processes outlined in BMS B-1.4.1 (for in-house RFPs) and B-1.4.2 (for A/E developed RFPs) Versatile/Flexible Process Uses 6-Part format from NAVFAC DB Master RFP Website Utilizes Standard Template or a Model RFP RFP scalable to project Uses UFC Criteria for design requirements Typically used for Standalone Contracts Refer to DB Training Model 2, Standard RFP Template, for details on the content required in each of the 6-parts. 20

MACC Processes Multiple Award Construction Contract Processes outlined in BMS B-1.4.3 RFP issued where a suitable MACC is in place Uses same 6-Part format from NAVFAC DB Master RFP Well-defined Project Program, Part 3 RFP may be developed in-house or by A/E The Base MACC Contract establishes RFP Parts 1 and 2 (Divs 00 and 01); for follow-on task orders, Parts 1 and 2 are only edited for unique location and project requirements

21 Layout of the MACC RFP Package 22 Layout of the MACC Part 1 23 Layout of the MACC Part 2 24 Sole Source Processes Sole Source Contract Processes in BMS B-1.4.4 Used with 8(a) Contractors for projects < $4M follow BMS S-17.2.17 for Acquisition Ensure project matches the Contractors skills

Allows for open discussions with Contractor prior to award Uses the 6-part RFP format Uses a scaled-down Project Program, Part 3 Existing information is provided in the RFP; Government typically does not perform additional testing. Contractor, during the proposal phase, collects any additional information needed 25 Sole Source Processes Sole Source Contract Processes (contd) Scope is refined through open discussions and meetings with Supported Commanders and Contractor Contractors proposal will include a concept design and proposed price, evaluated before award Government develops Cost Estimate independent of Contractor Post-award parties continue to review and refine project

details during design phase after award 26 Knowledge Check #2 27 Knowledge Check #1 1. The RFP should be which of the following: a. As performance-based as possible b. Prescriptive-based, telling the Contractor how to accomplish the project 2. (True/False) The Governments Technical Team should be comparing the design to the last successful project they worked on for this same facility type?

False. Should be comparing to the RFP requirements and the Contractors proposal. 28 Small Project Process Different template from the Standard DB Master RFP template Scaled down version Does not have the level of detail Not suitable for all project Minor renovations or repairs Single system repair or replacement Single discipline work, e.g. road repair Determining suitability is tricky Can be used with a variety of contract types Refer to DB Training Model 4, Small Project Template. for details on the content required in each of the 6parts. 29

Small Project Design Guidance Category of Work I II Typical Contract Value Use Small Project Process Small Project DB Process Suitable for: Any No

--- > $4M No* --- $750K - $4M < $750K Low-complexity, limited construction trade projects requiring routine designs with Probably (if limited plans & specifications. Routine project construction practices with low schedule meets listed risk.

suitability & Typical types of projects include: Singlerequirements design or limited design discipline projects for SPDB) such as roof replacements, HVAC replacements, small pump houses, utility enclosures Yes Non-complex III Category III work requires no design and is not Design-Build IV Category IV work requires no engineering or design and is not Design-Build 30

Contract Procurement Design Build Construction Contracts are procured through three main type of contract vehicles. Standalone Contracts MACC Task Orders Sole Source Contracts 31 Standalone Contracts FAR Part 36.3 requires the use of a Two-Phase Selection Procedures for Design-Build for competitive contracts. Two-Phase Selections applies to Stand Alone and the Initial award (basic) for Multiple Award Construction Contracts (MACCs) Best Value Source Selection Evaluation Methods Tradeoff Analysis

Guidance and supporting tools provide Evaluation board structure Roles and responsibilities of the Technical Evaluation Team Business Rules on writing a concise findings documentation (report) 32 Two-Phase Source Selection Two-Phase Design-Build Selection Procedures Offers submit proposals and are evaluated in two phases Phase One (Qualifications): Phase Two (Technical and Price) Mandatory Standard Non-Cost/Price Evaluation Factors Phase I: Factor 1 Technical Approach Factor 2 Experience

Factor 3 Past Performance Phase II: Factor 4 Safety Factor 5 Technical Solution Factor 6 Energy & Sustainable Design Factor 7 Small Business Utilization The Standard Factors and Guidelines on how to use them can be found at https://hub.navfac.navy.mil/webcenter/portal/ci/page1182/page128/page1473 33 MACC Task Orders Task Orders do not require Two Phase procedures Best Value Source Selection Evaluation Methods Tradeoff Analysis Lowest Price Technically Acceptable Process (LPTA) Price-Only (<$25M)

Evaluation process streamlined Mandatory Standard Non-Cost/Price Evaluation Factors Tradeoff Analysis Factor 1 Experience (if applicable) Factor 2 Past Performance* Factor 3 Safety (if applicable) Factor 4 Technical Solution Factor 5 Sustainable Design 34 LPTA Factor 1 Past Performance Factor 2 Project specific requirements (optional) Sole Source Selection Process For Sole Source selections, follow BMS S-17.2.17 Selection Process

Informal process Coordinated with Small Business Specialist Search Construction Contractor Register (CCR) Match Contractor with project Capabilities evaluation check key personnel Validate past performance with FEAD/ROICC and CPARS Typical Considerations Past performance Past experience key personnel Management approach (emphasizes integrated team) 35

Design-Build Post Award Process BMS Post-Award Sections: Post Award Topic BMS Process Section Post Award Design Management B-1.4.6.1 Schedule for DB Management B-1.4.6.2 Design-Build Quality Management B-1.4.6.3

Design-Build Technical Submittals B-1.4.6.4 36 Post Award Kick-off (PAK) Meeting The Post Award Kickoff (PAK) meeting is the critical timeframe to collaboratively establish the design schedule and identify all design submittal packages After award the Government Technical Team: Is the clients technical representative and provides input, including lessons learned, to the Contractors team Confirms conformance with the Contract; Technical team should be comparing design to the RFP requirements and Contractors proposal Evaluates the Contractors design process (life cycle cost analysis, functional analysis, BIM, etc.)

37 Design-Build Post-Award Process Roles and Responsibilities Key NAVFAC Personnel Post-Award Construction Manager (CM) Leads Contract Management from construction contract award through contract close-out Project Manager (PM) Responsible for management of project (scope, cost, and schedule) from design authorization to project closeout. Relinquishes project lead to CM after award Design Manager (DM) leads the review effort of DB Teams design

Engineering Technician (ET) Provides quality assurance during construction with periodic reviews. See BMS B-1.4.6 for Post-Award Processes 38 Design-Build - Post Award Process BMS Roles and Responsibilities Matrix unique to DB 39 Final Knowledge Check 40 Final Knowledge Check

1. (True/False) There are separate BMS processes for Standard RFPs developed In-house vs. those developed by A/E firms. True. BMS B-1.4.1 covers processes when RFPs are developed in-house and B-1.4.2 outlines processes when RFPs are developed by A/Es. 2. NAVFAC has how many basic Design-Build processes? Answer: 4. These include: a. Standard b. MACC c. Sole Source Negotiated d. Small Project 41 Final Knowledge Check (contd) 3. (True/False) All NAVFAC Design-Build RFPs use a 6-Part format.

True. Regardless of the Design-Build process being used, all NAVFAC RFPs use a 6-Part format. 4. (True/False) The Small Project process and RFP template can be used for any project provided it is edited appropriately. False. There is decision guidance in ECB 200604 and BMS B-1.4.5 for when Small Project process and RFP is appropriate for a project. 42 Review of Learning Objectives Today you have learned: Commonalities of 4 Design-Build Processes Design-Build Team Make-up NAVFAC Business Management System

BMS Roles and Responsibilities Characteristics of 4 Design-Build Processes Post-award Processes 43 Design-Build Training Modules Introduction to Design-Build Standard RFP Template Design-Build Processes Small Project Design-Build Design-Build Master Management Training for Criteria Managers 44 Conclusion Resource link:

Access BMS from the NAVFAC Portal Intranet Under eTools https://hub.navfac.navy.mil/webcenter/portal/bms Points of contact: Kate Reid, RA, DBIA NAVFAC Atlantic [email protected] 45

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