Executive Communications Planning Influencers Preferred senders of change

Executive Communications Planning Influencers Preferred senders of change

Executive Communications Planning Influencers Preferred senders of change messages Executive sponsor communications Executive Sponsor CIO Supporting Sponsors Employees Key messages Outline the projects 5 Ws (what, when, where, why and how How will organization benefit Calls to action for supporting sponsors Highlight resources to support transition Key messages Outline the projects 5 Ws (what, when, where, why and how How will end users benefit Calls to action for staff: start and stop behaviors

Highlight resources to support transition Executive sponsor communications (to-supporting sponsors) Executive Sponsor Supporting Sponsors Key messages Outline the projects 5 Ws (what, when, where, why and how How will organization benefit Calls to action for supporting sponsors Highlight resources to support transition Formats Email Leadership meetings beyond IT Newsletters senior execs Other channels which resonate with staff Communications - Executive Sponsor to supporting sponsors Outline project 5 Ws (who, what, when, where, why) and How Overview how organization will benefit Calls to action for supporting sponsors: o Communicate to end users about the change and new behaviors and that they support it o Actively and visibly support new behaviors such as store and share documents to

OneDrive and encourage their teams to do the same o Highlight resources to help their teams get ready Timing prior to Executive sponsor communications to all employees Sample: A message from the CIO Our OneDrive storage opportunities bring an incredible ability to store and share our data (where appropriate) in the cloud, where it is secured and backed up by Microsoft. Every employee has at least a 1-5 Terabytes of storage. Trust your CIO, thats a lot! We also have incredible abilities to leverage these services for file sharing securely with One Drive. , CIO What is happeningand why? Company is standardizing on OneDrive for Business for simplified cloud storage and sharing. Its already available to you now. You have anywhere access to your files - get to your files on your desktop, from a browser, or on-the-go with mobile apps. You can sync files to your desktop for access offline. Open, save, and share Office documents to

OneDrive without leaving the Office apps. And coauthor documents in real time with coworkers. Executive sponsor communications (toemployees) Executive Sponsor CIO Prior to Launch Employees Key messages Outline the projects 5 Ws (what, when, where, why and how How will end users benefit Calls to action for staff: start and stop behaviors Highlight resources to support transition Formats Video Email Other channels which resonate with employees Stop, Start, Continue Template Outline new ways to work Stop Start Continue

Reinforce new ways to work Awareness campaigns Sponsorship leader of group/audience Reinforcement focused on new ways to work and start behaviors Stop, Start, Continue Sample Audiences Admins Leadership Road Warriors Knowledge Workers Behavior change outline: Stop, start, continue Stop Sharing documents and follow ups from meetings by email Using paper note books Stop Using files share for documents Using paper note book Stop

Sharing documents for input via email Downloading key docs to desktop for remote access Stop Using files share for documents Using paper note book Start Sharing via OneDrive documents and meeting notes Start Using OneNote to manage daily task list stored in OneDrive Start Storing key documents in OneDrive for access anywhere Start Using OneNote stored in OneDrive for key notes

OneDrive for Business - Scenarios Personas sample Admins Leadership Road Warriors (Sales) Security Sams Storage Smiths Scenarios Personal productivity Anytime, anywhere access to documents One source of truth Easier colleague collaboration (asynchronous) Manage to do and task lists (OneNote stored in OneDrive) Meeting agendas, notes, follow ups

Resources and contacts meetings/events Draft of strategic, annual, quarterly plans Draft report performance reviews Manage daily to do and task lists Access to documents anytime and anywhere Collaborating on documents with colleagues from the road Share and collaborate on files with vendors, partners agencies

easily Files stored in secure place File access to only those granted Collaborating with colleagues and vendors on secure documents Sharing and collaborating on large files Large file storage need space Behavior change outline: Stop, start, continue Stop Sharing documents and follow ups from meetings by email

Using paper note books Stop Using files share for documents Using paper note book Start Sharing via OneDrive documents and meeting notes Start Using OneNote to manage daily task list stored in OneDrive Stop Sharing documents for input via email Downloading key docs to desktop for remote access Start Storing key documents in OneDrive for access anywhere

Stop Using files shares or unsecure platforms for document storage Stop Using USB keys or other storage devices Stop sharing files via USB keys Start Using OneDrive for file storage safe, secure Start Using OneDrive to store and share large files

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