Important note: This file contains the presentation used
Important note: This file contains the presentation used at the Senate meeting. The presidents informal notes have been added in red. These notes have not been reviewed nor have they been approved by the Academic Senate; they were created to provide a prompt (but informal) report about the meeting. For a comprehensive, official accounting of Senate meetings, please refer to Senate meeting minutes: http://www.elcamino.edu/academics/academicsenate/. Thank you! ECC Academic Senate September 20th 2016 Please sign in & pick up your name card. Agenda A. Call to Order B. Approval of Minutes: Minutes were approved as submitted. Traci Granger was thanked for her excellent work preparing the minutes. C. Officer Reports
D. Special Committee Reports E. Unfinished Business F. New Business G. Information Items Discussion H. Future Agenda Items I. Public Comment J. Adjourn C. Officer Reports: President Kristie Daniel-DiGregorio pgs. 1015 Constitution Day & Financial Aid Fair: Greg Toya,
Lizette Salazar and their colleagues were thanked for offering this event. Taking a page from the materials distributed at the fair, KDD suggested her title might be changed to Her Highness President of the Academic Senate and Protector of Their Liberties. It takes a village KDD noted that Senate meetings would not be possible without assistance from the teams below. The teams are consistently dedicated to service and routinely go above and beyond. Library Learning Resources: Rebecca Russell, Howard Story, Sheryl Kunisaki, Lisa George, Charrissa Penn Media Services: Sal Valencia, Norman Foster, Cheryl Cleamons, Gema Perez. Copy Center: Sidney Smith, Michael C. Officer Reports: President Kristie Daniel-DiGregorio pgs. 1015 NEW for the Senate: ECC Senate meeting May 30th 2017 (tentative). Same time and place: 12:30, DE 166. An additional meeting may be needed in spring to wrap up outstanding ed policies.
NEW on campus: Lock Bloks. Tenure Recognition: Device props open locked classroom doors so, in emergencies, faculty can quickly close doors from inside without needing a key. Click here for demonstration. J. Shankweiler was thanked for recognizing faculty at Fall PD Day. She has also provided funds for additional initiatives such as ECC mementos or a reception. Stay tuned for more details. C. Officer Reports: President Kristie Daniel-DiGregorio pgs. 1015 Comprehensive Master Plan (CMP) 2017-2020 Timeline for Consultation: Draft CMP Published to the Web: 9.27.16 Open Forum/Public Presentation: 9.29.16, 1 p.m., Administration 131.
Academic Senate (A. Brochet, C. Striepe, J. Troesh, I. Graff): 10.18.16 & 11.1.16 Educational Master Plan Initiatives: Curricular Innovations, Empowering for Equity, Funding Technology, Technology for Communication, Comprehensive Student Support, Lowering the Cost of Education, Evaluation of Student Processes, Building Community, Process Improvement. The work of Irene Graff, her team and Senate reps (A. Brochet, C. Striepe, J. Troesh) on the CMP was acknowledged. The timeline indicates when and how faculty can provide input. C. Officer Reports: President Kristie Daniel-DiGregorio pgs. 1015 Seeds of Change Initiative: Student Equity Program (SEP) Student Success Support Programs (SSSP)
Basic Skills Intervention (BSI) Recent Achievements: August retreat (modeled on Compton Center efforts) Identified areas of overlap and opportunities for synergy and collaboration There will be more information forthcoming about this initiative which looks for opportunities for collaboration among SEP, SSSP, BSI. The teams have completed recent initiatives and, even before required to do so by the Chancellors Office, have been coordinating their efforts more closely. C. Officer Reports: President Kristie Daniel-DiGregorio pgs. 1015 ECC Representation at ASCCC Events Area C: October 15, 2016
Academic Academy October Institute: October 7 & 8, 2016. Curriculum Regional South: October 22, 2016. MQ and Equivalency Regional Oct 29. Fall Plenary: Nov 3-5, 2016. Spring Plenary: April 20-22, 2017. Faculty Leadership Institute June 15-17, 2017 Curriculum Institute, July 12-15 2017. J. Shankweiler was thanked for providing additional funding for attendance at ASCCC events which will help with leadership development for the Senate. For more information about events visit www.asccc.org. C. Officer Reports: VP Compton Center, Paul Flor
The accreditation self-study has been meeting intensively to make progress on the self-study which will be submitted to the ACCJC in January 2017. The Center is developing board policies, including BP 2025 and BP 4260. Curriculum efforts continue and a Curriculum Handbook is being developed. There is strong interest at the center in serving homeless and incarcerated students. There will be a number of events in 2017 marking the 90th anniversary of Compton College/Educational Center. The depth of distinguished alumni from Compton is impressive. The assembly bill related to seniority ranking for adjunct faculty may be tied to SSSP funding. C. Officer Reports: Chair, Curriculum: Allison Carr Full Course Review Approved 9/13/15 CADD 131 CIS 30 CIS 40 CIS 134
FTEC 100 FTEC 110A FTEC 40B PE 5ABC SLAN 120 SLAN 131 Full Review Program Proposals Business Retail Management Certificate of Achievement Real Estate
Assistant Certificate of Achievement Inactivation C. Officer Reports: Chair, Curriculum: Allison Carr Consent Agenda Proposals ATEC 35 BUS 27, 29 CSCI 40 CTEC 121, 122, 131, 132, 141, 142 EDEV 8, 9 (Inactivations) A. Carr provided an overview of courses and programs recently approved. She encouraged senators to contact their division representatives to the Curriculum Committee with questions or for assistance with curriculum.
C. Officer Reports: VP Ed Policies, Chris Gold, pg. 16 Ed Policies 2016/17 To Do List 3050 AP Institutional Code of Ethics 3710 BP/AP Securing of Copyright 3715 BP/AP Intellectual Property 4115 BP Limitation of Remedial Coursework 4230 BP Grading and Academic Symbols 4235 BP Credit by Exam 5010 BP Admissions and Concurrent Enrollment (and 5011 AP)
5070 AP Attendance Minimum Qualifications C. Gold provided the priorities for Ed Policies for the year. She will unveil the Ed Policies committees ideas for the faculty handbook at the next meeting, October 4th. C. Officer Reports: VP Faculty Development, Stacey Allen, pgs 17-20 S. Allen voiced appreciation for the Student Equity Programs sponsorship of the fall Faculty Book Club. The book selection is an excellent choice and a timely topic. C. Officer Reports: VP Faculty Development, Stacey Allen, pgs 17-20 Fitness and Fun for Faculty is an outgrowth of Joy Zhaos (HUM) Fall Professional Development Day program. There was strong support for making the program into a series. The FDC briefly discussed ideas for recognizing newly tenured faculty, including stand-alone
programs and combining it with faculty and staff appreciation. More details to follow. C. Officer Reports: VP, Finance Lance Widman pgs. 21-24 pp. 21-22, 8/24 PBC Minutes: Consideration of the Final 2016-2017 Budget by PBC, recommendation to approve. (5-2, AS and Federation representatives voting No, see item # 10 as to why) sent to the Pres. for Board consideration/approval. pp. 23-4, 9/1 PBC Minutes: Carefully review Enrollment Management Update, ECC efforts to meet CAP, eventually. L. Widman noted there was good discussion of the details of the budget at recent PBC meetings. It will be important to have input into efforts to help the college meet the enrollment management goals. C. Officer Reports: VP, Academic Technology, Pete Marcoux
The first College Technology Committee meeting is this afternoon so P. Marcoux will have more to report at the next meeting. When invited to sing in lieu of a report, VP Marcoux advised against issuing such an invitation; in school his musical limitations led the nuns to direct him to hum. C. Officer Reports: VP, Instructional Effectiveness/ALC & SLOs Update Russell Serr Assessment of Learning Committee (ALC) Goals for 2016-2017: Continue with ILO assessments including Actions for Critical Thinking, planning and beginning of assessment of Community and Personal Development TracDat template revisions. reported that the goal is to make the templates even more user-friendly. SLO/PLO best practices
R. Serr SLO/PLO Assessments Completion Status for Spring 2016 Sustainability Improved quality of reports, completion, and mastery of TracDat Efforts will continue to further improve the quality of reports. Attendance at TracDat trainings has dropped off leading to the conclusion that many faculty have mastered the program. Especially since completion rates are so high. SLO assessments - 415 of 555 = 75% PLO assessments 13 of 25 = 52% Program Review Created new Program Review Handbook with improved template and explanation of the
of importance and process. There is a need to add a FT faculty member to the Program Review Committee. Interested faculty should contact R. Serr. Program Review TracDat workshops for input immediately followed by Program Planning workshop. PR highlights to continue time permitting Agenda D. Special Committee Reports ECC VP of Academic Affairs: Dr. Jean Shankweiler: Deans and faculty members are currently working on the faculty identification process. Proposals must be submitted to the VPAA by early November. J. Shankweiler and J. Nishime have been serving on accreditation teams and have learned that the college needs to have an ethics policy. J. Shankweiler will convene a committee representing classified, managers, AFT, ECCE, and Senate to develop the policy. Comprehensive Master Plan is in full swing. Please hold off requesting any new IR&P
projects for the next few weeks. This will be going to the board in November. Efforts are underway to get the contract for Canvas in place so it can be piloted in the winter session. J. Shankweiler can provide regular updates at Senate meetings on enrollment management efforts. Dual enrollments are increasing in response to AB 288. There must be pathways for students. The goal is to increase online offerings some will be piloted during winter session. The college is at capacity for faceto-face offerings in the 8-noon time slots. WSHE/FTE goals are going to be established for the deans to maximize enrollments. We will be looking at schedules to evaluate our offerings. The portal needs to be upgraded. We can build a bridge to Canvas which would mean a single sign-in for students. P. Marcoux suggested hybrid classes could free up classrooms. J. Shankweiler reported that has been tried with Math 73 with mixed success. Agenda D. Special Committee Reports ECC VP of Student and Community Advancement: Dr. Jeanie Nishime. A process improvement consultant is looking at the pipeline from admissions to enrollment to determine where we might be losing students. They have looked at data, they are spoofing the student experience and will do so again now that registration is completed. They will continue to meet with the steering committee. J. Nishime and her husband applied and registered for a class this fall and both found it difficult. (It is worth noting that Mr. Nishime (Bauer) has an advanced degree in technology. The PlanNet report and new staffing in IT are likely to lead to long-overdue improvements. The Common Assessment at the state level has not been fully validated. This initiative is tied to SSSP funding and is being implemented statewide. Multiple Measures Assessment (MMA) is currently being piloted and will be part of these efforts. C. Wells asked if ed plans were being linked to course offerings.
J. Nishime reported that the Starfish Early Alert program is being piloted with 10 faculty. The will allow the college to intervene with students early on if they encounter difficulties. Counselors are piloting the electronic ed plans and then we may be able to tie this to course offerings. The caveat is that students dont always take the courses listed on their ed plans (for scheduling and other reasons). Proposed Senate Goals An effective and engaged Senate Developed @ Senate Execs Planning Summit, Spring 16 Commitment to collaboration and collegial consultation (Strategic Initiative C). 1. Full faculty involvement in decision-making (Effective). 2. Strengthen faculty involvement (Engaged). 3. Student Success: Enrollment management efforts
Compton Centers independent accreditation Statewide initiatives Goals were adopted as presented in the packet. KDD and the Senate Exec requested input from senators on the topics addressed by the Senate. Given the extensive purview and number of matters that must come before the senate, time for additional topics is limited. However, in the time available, the Exec aims to address topics most relevant to the
senators, their F. New Business: Brainstorm Senate Meetings and Topics. Past Topics: Sample topics discussed during 2015-16 PRP System in TracDat Student Development Budget Preparation SSSP Plan Ed Planning Initiative Reporting on Sensitive Issues
ECC Scholarships Hobsons Early Alert AIMS Team Study Abroad Min Quals 20 Million Minds Accommodations for Students in Extracurricular Activities Articulation and CIDs
Changes to Financial Aid New Student Welcome Day Compton Center Accreditation F. New Business: Brainstorm Senate Meetings and Topics. 1. Form groups of FOUR. 2. Elect recorder/reporter. 3. 10 minutes: 4. What topics that fall in the Senates 10 + 1 purview -are most important for the Senate to address this year? What information do you find most helpful, useful, and
relevant from the meeting reports (president, VP, administration)? What other suggestions do you have for making Senate meetings engaging and effective? 5 minutes: Share 1-2 highlights Many thanks to all attendees who engaged in discussion and collected ideas. Time expired before highlights could be shared. Results will be compiled and presented to the Senate at the October 4th meeting. Academic & Professional Matters Curriculum, including establishing prerequisites. 1. 2. Degree and certificate requirements. 3. Grading policies. 4. Educational program development. 5. Standards or policies regarding student preparation and success.
6. College governance structures, as related to faculty roles. 7. Faculty roles and involvement in accreditation processes. 8. Policies for faculty professional development activities. 9. Processes for program review. 10. Processes for institutional planning and budget development. 11. Other academic and professional matters as mutually agreed upon. = 10 + 1 Purview of the Academic Senate F. New Business: Faculty Handbook, Chris Gold Topic postponed to 10.4.16 Meeting Format: Online
Hardcopy with links Hybrid Questions to consider: Which format would be most useful? Most used by faculty? Most up-to-date? Most labor intensive to keep up-todate? F. New Business: Faculty Handbook, Chris Gold Topic postponed to 10.4.16 Meeting Traditional hardcopy handbook Pasadena City College: http://pasadena.edu/faculty-and-staff/docs/faculty-han dbook.pdf
Traditional hardcopy handbook Saddleback: https://www.saddleback.edu/uploads/asenate/docume nts/FacultyHandbook1213updated.pdf Online handbook University of Mary Washington: http://publications.umw.edu/facultyhandbook/ Hybrid (pdf document with the narrative of traditional hardcopy handbook but it opens online with easy to use links) Los Angeles Valley College: http://www.lavc.edu/facultyhandbook/Faculty-handboo k-2014.pdf Hybrid Austin Community College: G. Information Items Discussion Dena Maloney, Ed.D. El Camino College President/Superintendent Dr. Maloney expressed her appreciation for the time and
energy faculty dedicate to the Senate. One of her goals is to develop a leadership program because of the growing need for leaders equipped to help design the future of the college. The program would be open to employees at all levels, preparing participants to step into leadership. Shes convened a planning committee and thanked S. Allen for serving on the committee. Models from across the state are being reviewed and an application will be submitted to Institutional Effectiveness Partnership Initiative for funding (up to $50K). Dr. Maloney discussed her four priorities which align with the colleges Strategic Initiatives: student equity and achievement, community engagement, fiscal health, organizational culture. G. Information Items Discussion Dr. Maloney mentioned a number of initiatives in key areas: Academic Affairs: the Canvas implementation is moving forward, talks are ongoing regarding a public safety regional center, how to transform basic skills, and career and college access pathways. Student and Community Advancement: The Comprehensive Master Plan will provide a roadmap for the next 5-10 years. We are more focused on engagement with the high
schools, encouraging more students choosing community colleges to choose El Camino. We are examining the student experience from the outside in. Administrative Services: A significant contract for installing WiFi was approved by the board. Campus safety measures include the addition of 400 phones in classrooms, Lock Bloks, and WiFi. This is an issue statewide, evidenced by the fact that $50 million has been requested of the Board of Governors for safety. A number of construction projects are being completed or underway: the new stadium, the Administration Building, SSVC, and the gymnasium. The Compton Center is making steady progress. All criteria for FICMAT were met for the second year in a row. Accreditation is a separate process but that is also progressing with a site visit scheduled for March, 2017. They have launched their cosmetology program. Dr. Maloney took a number of questions about IEPI funding for Compton, funding to attend ASCCC events, the leadership program, food services for students and the impact of the leadership program on the community at large. Agenda H. Future Agenda Items Federation Update Ed
Policies: AP 5070, BP/AP 5010, AP 5011 Admissions and Concurrent Enrollment Online Educational Resources Educational Master Plan (10/18 1st reading, 11/1 2nd reading). I. Public Comment J. Adjourn ECC Academic Senate 2016-2017 Thank you for your service! BSS Stacey Allen Kristie DanielDiGregorio Chris Gold Lance Widman Michael Wynne Business Kurt Hull Philip Lau Nic McGrue Josh Troesh Compton Ed.
Center Paul Flor Chris Halligan Counseling Anna Brochet Yamonte Cooper Rene Lozano Fine Arts Ali Ahmadpour Daniel Berney Diana Crossman Russell McMillin Chris Wells Industry & Technology Ross Durand Mark Fields Patty Gebert Lee MacPherson Jack Selph Library Learning Resources Health Sciences & Athletics/Mary McMillan Nursing Noreth Men Andy Alvillar Claudia Striepe Traci Granger Yuko Kawasaki Mathematical Sciences Colleen McFaul Megan Granich Russell Serr Matthew Mata
Jasmine Ng Humanities Benjamin Mitchell Rose Ann Cerofeci Catherine Schult-Roman Ashley Gallagher Pete Marcoux Natural Sciences Christina Nagao Mohamad Abbani Adrienne Sharp Sara Di Fiori Troy Moore Ryan Turner Anne Valle
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