Also Speaking Today Robert Stewart Director, Asbury Park

Also Speaking Today Robert Stewart Director, Asbury Park

Also Speaking Today Robert Stewart Director, Asbury Park Public Library Anne Robinson Trustee, Plainfield Public Library Elsalyn Palmisano Director (Ret.) West Long Branch Public Library Chrys Jochem Head of Local History Department Morristown & Morris Township Public Library Fred Pachman Director, Altschul Medical Library Monmouth Medical Center Powerpoint Presentation by: Bob Golon, Labor Archivist Rutgers University Special Collections and University Archives NJSL Trustee Institute September 30, 2005 2 Agenda 1-- Welcome and Introduction of Speakers 2--Conservation & Preservation - what do they mean?

3--Why should the public library collect local history? 4--What is a Local History Collection? What is a Special Collection? 5--Why give special attention to local history collections? 6--The Wide World of Local History Users 7--Responsibilities in Collecting 8--Where to get advice (Technical Assistance) 9--Attachments: Glossary; Resource Contact List; ALA Guidelines September 30, 2005 NJSL Trustee Institute 3 Conservation and Preservation What do these terms mean? September 30, 2005 NJSL Trustee Institute 4

Why Should the Public Library Collect Local History? --Public building open most of the week THE LOCAL HISTORICAL SOCIETY --Limited access, usually by appointment --Air-conditioned environment --Poor environmental conditions --Secure building --Very little building security --Adequate storage conditions; Low to high collection security

--Poor storage; collections often are kept in members homes --Loose procedures --Loose procedures THE PUBLIC LIBRARY HOUSING BUDGET September 30, 2005 Supplies and Processing Supplies and Processing --Limited but flexible --Minimal to zero

Acquisitions Acquisitions --Limited $$ in general funds --Underwritten by Board Members NJSL Trustee Institute 5 Why Should the Public Library Collect Local History? THE PUBLIC LIBRARY ADMINISTRATIVE OVERSIGHT --Items held in public trust --Training opportunities for staff

SCOPE September 30, 2005 THE LOCAL HISTORICAL SOCIETY --Items often borrowed by researchers and not returned --Untrained staff --Staff & Board continuity --Frequently changing Boards --Books, documents, photographs, maps, ephemera --Same, plus textiles, furnishings, historic site management

NJSL Trustee Institute 6 What is a Local History Collection? Basic Items: histories, newspapers, maps, photographs, postcards, oral histories, archival records of local clubs and agencies, family papers, and other resources on all types of media formats Local Government Items: typically held when there are no official municipal or county archives, e.g. reports, master plan documents, meeting minutes, maps, etc. September 30, 2005 NJSL Trustee Institute 7 What is a Special Collection?

FINE ART ---Morristown (Thomas Nast collection) --Paterson Public Library --Plainfield Public Library (Winslow Homer Paintings) PRIVATE PAPERS ---Madison Public Library (Rushmore Collection / Golden Hind Press) --Mount Laurel Public Library (Alice Paul Collection) --Rutherford Public Library (William Carlos Williams Collection) September 30, 2005 NJSL Trustee Institute 8 Why Give Special Attention to Local History Collections? Morristown & Morris Township Public Library - averages 1,000 questions per month on local history Plainfield Public Library - has had researchers from 36 states and 14 countries contact them as a result of local history information on their website Newark Public Library, Atlantic City Public Library, Montclair Public Library, et al - staff frequently credited by authors of

books written about New Jersey and local histories September 30, 2005 NJSL Trustee Institute 9 The Wide World of Local History Users Students, Writers and Journalists Search photographs, newspapers, and oral histories for information on various subjects. Genealogists Search City Directories, county histories, and newspapers to develop family histories. The DAR told us about your library and we have been able with your help to trace our

familys lineage Homeowners The librarys blueprint collection was instrumental in helping me to fix the old plumbing in my house September 30, 2005 Search photographs, blueprints, and maps to help with restoration, repairs and to meet city codes. NJSL Trustee Institute 10 The Wide World of Local History Users City & County Officials City planners searched 1,000 historical postcards to find early street scenes in defense of a land-use controversy

Developers & Architects The owner of a commercial building found a historical photograph of his building to help him restore its original facade September 30, 2005 Review postcards, photographs, maps, and property records for redevelopment, zoning, and flood control issues, and for preparing historic district applications. Consult maps and photographs to determine previous land use (former gas station location, et al.) and for architectural details in building design projects. NJSL Trustee Institute 11 Responsibilities in

Collecting Environmental Concerns --Pest & Mold Control --Disasters and Disaster Plans --Lighting & Climate Control Security Concerns --Housing - Unsecured collections in Local History Rooms --Theft (for historical content and monetary gain) September 30, 2005 NJSL Trustee Institute 12 Responsibilities in Collecting Funding Concerns --Space Planning: Upgrades, Remodeling, and Building --Digitization and web site access Access --Finding Aids, Guides, and Indices

September 30, 2005 NJSL Trustee Institute 13 Technical Assistance (Where to get Advice) --Policies and procedures - adapt from other institutions --Collection surveys (CAPES and CCAHA) --Technical workshops (CCAHA, NEDCC, NJSL, NJLA) --Publications (NEDCC, SAA, Association of State & Local History) --Grant funding (NJHC, NJ Council for the Humanities, et al) --Knowledgeable colleagues (university and select public libraries) --Special events (NJHC History Day, Monmouth County Archives Week) September 30, 2005 NJSL Trustee Institute 14 Thank You for Attending

The Preservation Advisory Committee New Jersey Library Association History and Preservation Section September 30, 2005 NJSL Trustee Institute 15

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