Nuts and Bolts of IM4Q History of IM4Q Planning Advisory Committee for ODP in 1997 developed Multi-Year Plan. The aim of the Plan was to determine how people being served and their families feel about the services they receive. The IM4Q is a data resource to the Administrative Entity and Providers for the Quality Improvement Plan. ODP is using IM4Q data to respond to CMS Intent and Purpose of IM4Q To Collect independent data from people who receive services from ODP and their family To ensure quality of life and satisfaction with services utilizing the Considerations Closing the Loop Process To provide data to stakeholders of the ODP system
To ensure health of safety of people interviewed utilizing a major concerns policy Who is involved in the IM4Q Process Support Coordinators Monitors Person with Disability Team Members Family Members Time line August/ September Sample lists are received by the AE. Training is
conducted for monitoring teams January- Second round of Regional Meetings March is the deadline to request additional samples is need April- Third round of regional meetings October- HCSIS usually opens to accept data entry First Round of Regional Meetings Last Year Odessa did not open until December/ January June all Data entry must be completed no
later than the 30th July- annual Statewide training Resources IM4Q Manual MyODP. Resources > IM4Q /NCI >IM4Q/NCI > scroll down under Manuals IM4Q- ISP Connection Document HCSIS considerations/ Signs of Quality Training Manual ODESSA Training Manual Everyday Lives Document College of Direct Support: https://login.elsevierperformancemanager.com/systemlogin.aspx?virtualname=PA My ODP.org: https://www.myodp.org/ Other Programs/monitors My ODP Website Myodp.org
Designated area for IM4Q Need to have a passkey to access the area Resources Quality Management IM4Q and NCI Look at HCSIS Reports How to data enter Pre-surveys in HCSIS 24 Hour Reports WHAT CAN WE DO WITH THE IM4Q HCSIS DATA Data is collected and analyzed by consideration themes, by participants, by interviewers, and SCOs IM4Q considerations for each participant can be printed directly from HCSIS The data can illustrate patterns and trends
Data can be used by Quality Improvement Committees to facilitate organizational change Aggregate data (PDF format) can be viewed on AE, State, and National levels Report Description Online/Offline Expected Usage Frequency Report Size Aggregate Consideration Theme Aggregate report by IM4Q cycle of Consideration Primary and secondary Themes
Offline Annual or As Needed 50-100 pages AE/SCO, State Center, IMTs (Local Programs). ODP Region staff, ODP Commonwealth staff, IM4Q Providers HCSIS Aggregate Sign of Quality Theme Aggregate report by IM4Q cycle of Sign of Quality Primary and secondary Themes
Offline Annual or As Needed 25-50 pages AE/SCO, State Center, IMTs (Local Programs). ODP Region staff, ODP Commonwealth staff, IM4Q Providers HCSIS Consideration Annual Aggregate Report Detailed analytical breakdown of unique participants with Considerations Offline
Annual 50-100 pages AE/SCO, State Center, IMTs (Local Programs). ODP Region staff, ODP Commonwealth staff, IM4Q Providers HCSIS Consideration Report for AE Review Requested Open Items Request to view revision requests to the AE/SCOs that are not complete Offline
Weekly 5 pages AE/SCO, ODP Region staff, ODP Commonwealth staff HCSIS Consideration Report for AE Review Requested Open ItemsIMT (Local Program) version Request to view revision requests to the AE/SCOs that are not complete. For IMT use to view requested revisions within their scope Offline
Weekly 5 pages IMTs (Local Programs) ODP Region staff ODP Commonwealth staff HCSIS Consideration Report with Interviewers List by AE the IMT staff who conducted the survey interview discovering the Consideration Offline
As Needed 5 pages AE/SCO, IMTs (Local Programs), ODP Region staff, ODP Commonwealth staff HCSIS IM4Q Follow Up Report Records by AE the percentage of consideration Follow Ups, percent satisfaction, percent dissatisfaction Offline Annual or As Needed
5 pages AE/SCO, State Center, IMTs (Local Programs). ODP Region staff, ODP Commonwealth staff, IM4Q Providers HCSIS Considerations Printable Summary Printable summary of participant participants Considerations and Signs of Quality Online Annual or As Needed
5 pages AE/SCO, IMTs (Local Programs), ODP Region staff, ODP Commonwealth staff HCSIS Report Name Type of Users/Scope Data Source Supports Coordinators Nuts and Bolts
Whats Important from SC Perspective? SCs are responsible to complete a designated amount of presurveys distributed yearly by the Administrative Entity. These pre-surveys should be completed thoroughly to ensure that all information is correct. Check HCSIS alerts daily! You can bet once youve completed your IM4Q pre-surveys that the IM4Q teams will begin to schedule and facilitate meetings with the individuals you serve. Checking alerts is important. It is best practice to enter responses within 30 days of the local program entering it. Nuts and Bolts Whats Important from SC Perspective? Respond to IM4Q considerations in HCSIS adequately and promptly. Ensure the loop is closed. Theres no loose ends that must be worked on.
Nuts and Bolts Finding Your Considerations in HCSIS Use your HCSIS credentials to log in to HCSIS. Once youre logged in you can follow the menu path to find your considerations. M4Q IM4Q CONSIDERATIONS Once you reach the considerations screen, type in your consumers last and first name, then you will see all of his/her information. Click on your consumers name, and then you will see a list of all of his/her IM4Q considerations. Click on the hyperlink under consideration ID that will take you into the considerations box. Click the select bubble next to the consideration, and then click edit to begin working on his/her IM4Q in the box that says AE/SCO response. Nuts and Bolts
How to Write a Thorough HCSIS Response A great and thorough response has these characteristics.. Has excellent details. Always be as specific as possible. Include dates, names, the entire plan to resolve the issue etc. The response shows a willingness by the SC to follow-up and close the loop The response is readable. Double check your writing. Check for proper grammar and spelling errors. Consideration Theme: Request for information Consideration #1 Consideration: Matties mother mentioned in the family survey she would like information on guardianship. Response: THE SC CALLED MATTIE'S MOTHER ON 7/10/2019 TO DISCUSS GUARDIANSHIP FOR MATTIE AND DISCUSSED THE NECESSARY STEPS NEEDED TO ESTABLISH GUARDIANSHIP. THE SC REMINDED MATTIE'S MOTHER ABOUT GOING TO COURT, HAVING MATTIE ESTABLISHED AS INCOMPETENT, AND THE ASSOCIATED LEGAL FEES THAT ARE THE RESPONSIBILITY OF THE
INDIVIDUAL PETITIONING FOR GUARDIANSHIP. MATTIE'S MOTHER EXPRESSED HER CONCERN THAT SHE BELIEVES THAT MATTIE IS NOT ABLE TO MAKE DECISIONS FOR HERSELF AND THE SC ADDRESSED HER CONCERNS. THE SC CHECKED HCSIS SERVICE NOTES TO SEE WHEN THE LAST TIME THE TEAM SPOKE ABOUT GUARDIANSHIP. THE SC ASKED MATTIE'S MOTHER IF SHE WOULD LIKE THE INFORMATION SHE RECEIVED LAST YEAR ABOUT GUARDIANSHIP AGAIN AND SHE REPLIED THAT SHE WOULD. ON 7/10/2019,THE SC LOCATED THE INFORMATION AGAIN AND MAILED TO HER FOR HER REVIEW.ALSO ON THIS DATE, THE SC LOCATED AND REVIEWED ADDITIONAL DOCUMENTATION RELATED TO GUARDIANSHIP AND ALTERNATIVE OPTIONS. THE SC RESEARCHED THE PROCESS CONNECTED TO ESTABLISHING GUARDIANSHIP AS WELL AS REVIEWING DOCUMENTATION FOR ESTABLISHING AN ADVANCED HEALTH CARE DIRECTIVE, FINANCIAL GUARDIANSHIP, REPRESENTATIVE PAYEE, AND THE LIMITATIONS OF GUARDIANSHIP/DIRECTIVES. THE SC FOLLOWED UP WITH MATTIE'S MOTHER DURING A MEETING FACILITATED ON 7/15/2019, TO ANSWER HER QUESTIONS AND REVIEW THE STEPS NECESSARY TO ESTABLISH GUARDIANSHIP AS WELL AS PROVIDING HER MORE INFORMATION ABOUT ALTERNATIVE METHODS TO SUPPORT MATTIE THAT ARE LESS RESTRICTIVE. THE SC ALSO SHARED DOCUMENTATION, INCLUDING LOW COST LEGAL RESOURCES IN PHILADELPHIA AND PRESENTED IT TO MATTIE AND HER MOTHER ON 7/15/2019. Loop Closed? The Loop is Closed The loop is closed because the IM4Q consideration only made mention that
MATTIE'S mom would like more information regarding guardianship. The Supports Coordinator located guardianship resources to assist Matties mother in the future. Also, the Supports Coordinator did an excellent job providing details in the response. Nuts and Bolts Whats Important to Remember from the SC Perspective? Always complete your IM4Q consideration responses honestly and in its entirety. Check your HCSIS alerts often to check if you have IM4Q considerations that must be addressed. Be timely in writing your responses (within 30 days) Always make sure that the individuals we are serving are satisfied with the outcome. Its their life, let them live it well! IM4Q responses may require follow-up from the AE, dont forget to do the follow-up! Its imperative in closing the loop. Questions and Answers
Contact Information Christine Greene St. Francis IM4Q 814-472-2796 [email protected] Alison Koebler Allegheny County Dept. of Human Services 412-436-2795 [email protected] Lisa Rudawski White Haven Center 570-443-4210 [email protected] Aisha Williford Quality Progressions
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