GPP Training toolkit

GPP Training toolkit

GPP Training toolkit 7.1. Computers and Monitors GPP Training Toolkit Module 1: Introduction Module 4: Needs Assessment Module 2: Strategic Aspects of GPP Module 5: Circular Procurement Module 3: Legal Aspects of GPP Module 6: Market Engagement Module 7: Operational (Computers&Monitors)

Module 7.1 Computers and Monitors 2 Environmental impacts How do these products impact the environment? Key life cycle environmental aspects: GHG emissions and climate change Air, soil and water pollution, and bioaccumulation Consumption of non-renewable natural resources Generation of potentially toxic and hazardous waste Impacts of computers and monitors depend 240 Kg of fossil fuels, 22 kg of on: chemicals and 1,500 kg of water are Form factor of the computer Use pattern of computers and displays needed to make one desktop computer*

Module 7.1 Computers and Monitors 3 Scope What is included in the EU GPP criteria? Products Stationary computers (desktop computers, servers, workstations) Display devices (Computer monitors ) Portable computers (notebooks, tablets, etc.) Services IT equipment and management services IT end-of-life management services Renewal of old IT equipment End-of-life management services Module 7.1 Computers and Monitors 4

Needs assessment Choosing the right kind of IT product/service Assess your needs before tendering! Key questions: Is a new purchase necessary? How will the computers and monitors be used? Will they be subject to day-today stresses and accidents? Would a service contract meet your needs/avoid environmental impacts more effectively? (see this case study as an example) Responsible use of IT products Computer: Turn it off at the end of the day Use sleep setting Monitor: Turn it off when not in use Use sleep setting Disable screen savers Servers:

Airflow efficiency in server rooms Reducing IT load through virtualization More information in: Module 4: Needs Assessment Module 7.1 Computers and Monitors 5 EU GPP Computer and monitors approach Opportunities for more sustainable IT products Purchase energy efficient models Purchase products with a restricted amount of hazardous constituents and with a reduced potential for hazardous emissions upon disposal Design for durability, upgradeability and reparability Product life extension upon the end of its service life Design for dismantling and end-of-life management to maximize the recovery of resources Module 7.1 Computers and Monitors 6

EU GPP Criteria Computers and Monitors published 2016 Examples: Selection criteria (SC) suppliers ability to verify the presence of restricted substances across the supply chain Technical specifications (TS) a certain number of years of warranty (covering repair or replacement of the products) to be provided Award criteria (AC) extra points for each additional year of warranty and service agreement offered on the top of the minimum technical specification Contract performance clauses (CPC) a report on the status of the equipment once all items have been processed for re-use or recycling/disposal, to be provided For full criteria see: EU GPP Criteria for Computers and Monitors Module 7.1 Computers and Monitors 7 Verification Checking compliance with GPP criteria for computers and monitors What to ask for?

Test reports Ecolabels Self-declarations Product manual User instructions Technical, legal and visual documentation Price lists When? Compliance with GPP criteria needs to assessed both at the time of selection of best offer and during the contract execution phase.

For full verification instructions see: EU GPP Criteria for Computers and Monitors Module 7.1 Computers and Monitors 8 Market Availability How to identify sustainable products or services Most EU GPP criteria are based on the EU Ecolabel Other relevant labels: Energy Star - energy efficiency focus (see list of qualified products) Multi-criteria labels, such as: TCO (350 computers and >3000 monitors certified) EPEAT (>4000 products certified, database organised by country) Blue Angel (low uptake) Nordic Swan (low uptake) Ecolabels are not all the same!

Some ecolabels are more valuable than others procurers should choose Type 1 ecolabels (i.e., verified by a third party and awarded on the basis of life cycle impacts) See Module 3 (Legal Aspects of GPP) for more on ecolabels More on other relevant ecolabels: Technical Background report Module 7.1 Computers and Monitors 9 Using Ecolabels in GPP Verifying compliance with EU GPP criteria Type I Ecolabels fulfilling the specified EU GPP criteria to be included in the tender can be used to check compliance with these requirements when assessing tenders For example, the EPEAT Ecolabel can be accepted for the verification of the following EU GPP criteria: TS3 - Declaration for REACH Candidate TS5(c) - Ease of replacement for rechargeable batteries

TS6 - Marking of plastic casings, enclosures and bezels The EPEAT Ecolabel for Computers and Displays and criteria can be found in IEEE Standard for Environmental and Social Responsibility Assessment of C omputers and Displays Module 7.1 Computers and Monitors 10 Using Ecolabels in GPP Adding further criteria to your tender As well as verification, Type I ecolabels can be a source of additional criteria Some ecolabel criteria but not all can be used in a tender. Examples from the EPEAT Ecolabel: Criterion 4.2.1.1: product shall contain, on average, a minimum of 2% of any combination of postconsumer recycled plastic, ITE-derived postconsumer recycled plastic, or bio based plastic []. Criterion 4.8.2.1: manufacturer shall annually conduct a corporate carbon footprint (CCF) which includes greenhouse gas (GHG) emissions from manufacturer-owned and leased facilities [] The EPEAT Ecolabel for Computers and Displays and criteria can be found in IEEE Standard for Environmental and Social Responsibility Assessment of C omputers and Displays

Module 7.1 Computers and Monitors 11 Legislation supporting GPP Product information obligations under EU regulations Eco-design regulation for computers and servers (EU) No 617/2013 (computers and small servers) Energy efficiency and battery life EU GPP core criteria TS1 and AC1/comprehensive criteria AC5 REACH Regulation (EC) No 1907/2009 List of Substances of Very High Concern (SVHC) above 0.1% w/w EU GPP core criteria TS3 and comprehensive criteria TS4 More information in: Eco-design regulation for c omputers and servers REACH Candidate List for SVHCs Other relevant legislation: The Energy Efficiency Directive 2 012/27/EU RoHS Directive

Module 7.1 Computers and Monitors 12 Life Cycle Costing Definition and potential applications LCC = considering all the costs that will be incurred during the lifetime of a product, work or service Running costs account for up to 13% (displays) and 83% (computers) Main potential for savings: Hardware Operation Support and upgrading End of service life LCC applications: Planning Tender evaluation

LCC tools available: European Commission LCC tool Smart SPP LCC and CO2 too l User guide Technical specifications GPP 2020 calculator Buy Smart: Green Procurement For Smart Module 7.1 Computers and Monitors 13 Purchasing Case studies ICT equipment and management services (CONSIP, Italy) GPP Helpdesk Collection & refurbishment of redundant IC T equipment

(Durham County Council, United Kingdom) For further support on GPP, contact the EUs free Purchasing Framework for energy efficient client computer systems Helpdesk (Scottish Government, United Kingdom) Toolkit developed for the European Commission by ICLEI - Local Governments for Sustainability Module Author: Fondazione Ecosistemi Owner, Editor: European Commission, DG Environment, 2019 Photos: courtesy of Pixabay.com under Creative Commons CCO Disclaimer: This toolkit is an indicative document of the Commission services and cannot be considered binding to this institution in any way. Neither the European Commission nor any person acting on behalf of the Commission is responsible for the use that might be made of the information in this document. Module 7.1 Computers and Monitors

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