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Have You Upgradedto Astra Schedule 8?Walter Redden and Elizabeth HoffmanAd Astra Client Success Managers

Agenda Welcome & Introductions Moving to the Astra Cloud Cloud Migration Process Astra Schedule 8 Upgrade What’s new in Astra Schedule 8

Presenter Background About Walter Client Success Manager, Ad Astra Background: 7 years in higher education (Student Affairs/Auxiliary Services), 3 years with Ad Astra Ad Astra user from 2010 – 2015 (events scheduler and system administrator)

Presenter Background About Elizabeth Client Success Manager, Ad Astra Background: 18 years in software implementation/client management 6 years with Ad Astra

Astra Schedule 8 Astra Schedule 8 is only available in the Astra Cloud

End of Support for Astra Schedule 7.5.17 is June 30, 2019 Product Support Life Cycle Overview

Moving to the AstraCloud

Astra Cloud Migration cheduleUpgradeProjectComplete

Scoping Discuss options with your Account Executive Enhanced Services (See session on Wednesday 11:30-12:30) Persistent Test Environment Training Services

Contracting Sign Hosting Addendum or New Contract Purchase Order

Cloud Hosting ProjectDiscoveryHostingDuring the Discovery phase, the project team will define project timelines,discuss requirements and formalize the project plan.During the Hosting phase, the primary focus will be to establishconnectivity with the institution’s required applications and installing andconfiguring the Astra Schedule software in the Astra Cloud.Parallel TestingDuring the Parallel Testing phase, the client team will execute test casesagainst the application.TransitionStrategyDuring the Transition Strategy phase, the team will complete the cutoverand go live on Astra Schedule in the Astra Cloud.

Connectivity to Astra Cloud SIS connectivity VPN Tunnel Direct Connection User Authentication LDAP/LDAPS CAS Shibboleth/SAML2.0 Email ExchangeOffice 365GoogleOther

Astra Schedule 8 Upgrade Client provide back up of local production data Astra Schedule DatabaseRoom ImagesCustom ReportsCustom Spoke Files Ad Astra install in the Astra Cloud Ad Astra upgrade to Astra Schedule 8 Client review Astra Ed video on new features and functionality Client tests Astra Schedule 8

Go Live Tasks Client provide back up of local production data Astra Schedule DatabaseRoom ImagesCustom ReportsCustom Spoke Files Ad Astra install in the Astra Cloud Ad Astra upgrade to Astra Schedule 8 Client review Astra Ed video on new features and functionality Client tests Astra Schedule 8

Astra Schedule 8New Features

What’s New in Astra Schedule 8 Home Page Color Branding Page Navigation/Recents Menu Filter Panel updates Create Event Form Event Request Forms Reminders

Demo Link to Demo Site

Navigation One-level navigation Landing pages removed, reducing clicks Information architecture slightly rearranged for easier navigation Admin and help always available on the right side of each area

Navigation Recent items are displayed in the Home menu

Navigation People and Resources moved to the Settings tab Cleaner menu navigation

Navigation Save, Save and Close (new!), and Cancel buttons on form pages This gives the user the opportunity to continue making changes after saving without clickingedit Pages are always in “edit” mode if a user has permission to edit

Filter Panels Filter panel collapsed by default, but canbe opened by a user “Next 31 days” filter allows for a rollingtime frame (event filter only) Clear and Clear All allows users to clearselections Number of selections is displayed on eachfilter list builder Trigger keyword search with enter key Similar experience on all filter panels

List Pages List pages show 500results by default Export optionsconsolidated intoone button

List Pages Multi-sort up to three columns using Ctrl key Sort ascending/descending Removed Edit pencil, opens in edit mode if edit permissions otherwise opens in view mode

About Astra Schedule Current version Links to release notes Support dates Links to: Support Life Cycle Help Ad Astra website

Manage Homepage The Homepages list will allow administrators to create customized home page experiences forusers and guests Admins can associate these to one or more responsibilities and allow customization, if desired

Create Event Modal - Single Single event creation experience Smart type ahead fields Enter Contact before Customer Removed Spanning

Create Event Modal - Multiple Drop down for end time begins after starttime instead of 12:00 am Easily add meetings

Create Event Modal - Recurring Same look and feel to setting uprecurring meetings in Outlook

Event Form Reorganized event form Reminders Calendar Description with feature image upload

Show Only Available Rooms Scheduler defaults to “ShowOnly Available Rooms” Don’t have to scroll throughall of the unavailable tofind a room Can uncheck and search tosee the unavailable rooms

Event Request Form Builder Drag and drop widgets Question Bank links toEvent form

Event Request Meeting Settings Ability to choose what fields are on the addmeeting modal Require individual fields Request RoomsMeeting DescriptionEvent Meeting TypeMax Attendance Take fields off if you don't want them Meeting DescriptionEvent Meeting TypeFeatured CheckboxPrivate CheckboxRequired Room Checkbox

Event Request Form Builder Easy access to a direct link to the request form so users can send out the link or post it ontheir own websites

Event Request Form example

Takeaways and Action Items Move to the Astra Cloud Upgrade to Astra Schedule 8

Contact informationWalter Redden, Client Success Manager, Ad [email protected] Hoffman, Client Success Manager, Ad [email protected]