2021-2022Compliance Calendar forGasoline Dispensing FacilitiesCreated by the Wisconsin Small BusinessEnvironmental Assistance ProgramSB-201 20202021-2022 Compliance Calendar for WI Gasoline Facilities, page 1

Welcome!Welcome to the 2021-2022 edition of the compliance calendar for gas stations and other gasoline dispensing facilities. TheWisconsin Small Business Environmental Assistance Program (SBEAP) developed this calendar to help gasoline dispensingfacilities comply with environmental requirements related to the transfer of fuel. This calendar can be a useful tracking andrecord keeping tool for facilities.This calendar summarizes the requirements under three sets of regulations affecting gas stations. However, please refer to theofficial rule language for more comprehensive information about them:How to contact the program:Small BusinessEnvironmentalAssistance ProgramWI Dept. of Natural ResourcesSustainability and BusinessSupport EA/7101 S. Webster St.PO Box 7921Madison, WI 53707-7921855-889-3021 (toll free)[email protected]://, search “smallbusiness assistance” U.S. Environmental Protection Agency (U.S. EPA) standards for gasoline dispensing facilities: ission-standards, Wisconsin Department of Natural Resources (DNR) regulations regarding emissions of gasoline vapor from petroleumand gasoline sources: code/nr/400/420 and code/nr/400/445/title, and Wisconsin Department of Agriculture, Trade & Consumer Protection (DATCP) regulations for gasoline storage tanksand piping: code/atcp/090/93.This calendar was designed to provide space for recording gasoline throughput, inventory tracking, leak detectioninspections, repairs and employee training. Keep the completed calendar on file for five years, and it can serve as thefacility’s official record.The 2021-2022 calendar has been updated to reflect the following changes: Throughput - 12 Month Rolling Total—New table on page 61 to help demonstrate compliance with NR 445. Monthy walkthrough inspections—Now required to be performed or reviewed by the facility's Class B operator. An"inspected by" row has been added to the walkthough recordkeeping table on page 56. Pipe connections—Must be in secondary containment by January 1, 2022. See page 75. DNR website—Changes have been made to DNR's website. Visit, search "gas stations" for updated links.About the Small Business Environmental Assistance Program (SBEAP)SBEAP is a free, non-regulatory program that provides information to Wisconsin’s small businesses to help them understandtheir environmental compliance requirements. The program provides factsheets, record keeping and reporting tools, U.S. EPAand DNR compliance documents, required forms and much more. All are available free of charge. For questions or commentsabout this calendar or to obtain additional copies, please contact SBEAP.2021-2022 Compliance Calendar for WI Gasoline Facilities, page 2

Wisconsin Compliance Calendar for Gasoline Dispensing FacilitiesTable of ContentsIntroduction Understanding the Regulations Affecting Gas Stations and How this Calendar Can Help4Record Keeping Tools Instructions for Using the Record Keeping Pages 2021-2022 Calendar and Record Keeping Pages Monthly Walkthrough & Inspection Checklist Weekly Inspection Checklist Training Logs Gasoline Inventory Tracking & Verification Worksheet Throughput - 12 Month Rolling TotalsFact sheets685658596061 Introduction to Vapor Recovery National Emission Standards for Hazardous Air Pollutants for Gasoline Dispensing Facilities (NESHAP) Wisconsin’s Regulation for Control of Organic Compound Emissions from Petroleum and Gasoline Sources Stage II Decommissioning Checklist Wisconsin’s Flammable, Combustible and Hazardous Liquids Rule (Underground Storage Tank Requirements) Owner-Operator Training Requirements Spill Reporting Requirements and Procedures DefinitionsAdditional Resources Sources of Information Petroleum Inspection Districts Map & Contact Information Assistance Available for Gasoline Dispensing Facilities62636670717779808283back cover2021-2022 Compliance Calendar for WI Gasoline Facilities, page 3

Understanding the Regulations Affecting Gas Stations and How thisCalendar Can HelpGasoline vapors contain volatile organic compounds (VOCs) and several hazardousair pollutants (HAPs), such as benzene. Filling gasoline storage tanks can releasethese compounds to the air. Benzene, for example, is among the 30 HAPs identifiedas posing the greatest public health risk in urban areas. Exposure to benzene cancause drowsiness, dizziness and even unconsciousness. Long term exposure tobenzene can cause anemia and leukemia.Leak detection and vapor control are among the methods that gasoline dispensingfacilities use to reduce the emissions of HAPs like benzene into the air.In Wisconsin, gas stations and other gasoline dispensing facilities are affected byvarious regulations such as: U.S. Environmental Protection Agency (U.S. EPA) National EmissionStandards for Hazardous Air Pollutants for gasoline dispensing facilities(NESHAP; 40 CFR part 63, subpart CCCCCC). This rule regulates vapor controlduring the filling of gasoline storage tanks.Wisconsin Department of Natural Resources (DNR) regulations regardingControl of Organic Compound Emissions from Petroleum and GasolineSources (ch. NR 420, Wis. Adm. Code). This rule requires vapor control duringthe filling of gasoline storage tanks (Stage I vapor recovery) in some Wisconsincounties. Vapor control during the refueling of motor vehicles (Stage II vaporrecovery) is no longer required, as many vehicles today are equipped withonboard vapor recovery systems.Wisconsin Department of Agriculture, Trade & Consumer Protection (DATCP)Regulations for Flammable, Combustible and Hazardous Liquids (ch.ATCP 93, Wis. Adm. Code). This rule regulates gasoline storage tanks andassociated piping.Who is affected by these regulations?The U.S. EPA regulations affect “area sources” which include all gasoline dispensingfacilities that emit less than 10 tons per year of a single HAP or less than 25 tons peryear of any combination of HAPs. Most gas stations fall into this group.The DNR’s emissions regulations mainly affect facilities located in 20 Wisconsincounties (Brown, Calumet, Dane, Dodge, Door, Fond du Lac, Jefferson, Kenosha,Kewaunee, Manitowoc, Milwaukee, Outagamie, Ozaukee, Racine, Rock, Sheboygan,Walworth, Washington, Waukesha and Winnebago counties). Depending on the sizeof their storage tanks, gas stations in these counties may be required to employ StageI vapor control systems. See the information on this rule, starting on page 66, fordetails.Wisconsin’s regulations for flammable, combustible and hazardous liquids (ATCP93) affect businesses that sell gasoline or other liquid motor fuels. Most gas stationswith gasoline storage tanks are affected by this rule.What is required?The regulations generally address the following goals: Minimize releases of gasoline vapor from storage tanks - All gasolinedispensing facilities, regardless of size, must implement management practicesthat minimize vapor releases to the atmosphere. The particular vapor controlrequirements that apply to each facility may depend on the amount of gasolinedispensed at the facility. Minimize leaks (of liquid gasoline from gasoline storage tanks, piping,and dispensing equipment) - The regulations for minimizing gasoline leaksrequire regular inspections to monitor equipment function and leak checks forrapid detection of any leaks in the equipment. Testing and compliance demonstration - Some facilities are required totest the vapor balance system and equipment to demonstrate compliance withregulations. In addition, facilities may be required to measure the leak rate andcracking pressure of pressure-vacuum vent valves on gasoline storage tanks. Record keeping and reporting - Record keeping requirements includetracking and verifying gasoline inventory, keeping records of regular equipmenttests and keeping records of any required employee training. Some facilities mayalso be required to file “Initial Notification” and “Notification of ComplianceStatus” reports.2021-2022 Compliance Calendar for WI Gasoline Facilities, page 4

What can this calendar do?This calendar has been designed to help gasoline dispensing facilities complywith the regulations, especially tracking and meeting record keeping obligations.The calendar can be used to:Assess applicabilityThe fact sheets located at the back of the calendar, starting on page 62, can helpidentify which requirements apply to a facility and how the facility is affected.However, they are not a substitute for reading and understanding the rules. Referto the rule language for additional information and clarification.Contact information for the regulatory agencies and other offices, as well asresources that can assist with the requirements, are also provided starting onpage 82.Record important datesFacilities can use the monthly calendar, starting on page 8, to keep track ofany important dates. Mark the calendar when tank-use permits are due,when tank insurance is due and when equipment testing is required.Document inspections and leak-detection monitoringEach month of the calendar contains space where facilities can track theirinspections and keep a maintenance and repair log for equipment. Samplechecklists for monthly and weekly inspections are also provided starting on page56.Document employee trainingThe log on page 59 can help document required and recommended employeetraining.Document inventory tracking and verificationPage 60 contains a sample worksheet for recording daily gasoline inventory, andpage 61 has a worksheet for calculating 12 month rolling totals for throughput. Inaddition, each month provides space to summarize the total amounts of gasolinedelivered and dispensed.Why must gas stations inspect storage tanks andequipment?Properly installed and maintained underground storage system equipment is durableand reliable. However, daily wear and tear; exposure to corrosive effects of soil,water and stored product; and seasonal extremes of heat and cold can degrade ordamage storage system components and cause product releases or equipment failure.The purpose of inspections is to identify any noticeable deterioration or apparentmalfunction in the portion of the equipment visible beneath grade-level accesscovers located over or near the top of the underground storage tank and at the fueldispensers.Required regular inspections help protect the public, facility employees and theenvironment from the hazards posed by the release of flammable or combustibleliquids and exposure to toxic motor fuels. Facilities can also save money byidentifying and repairing leaks of stored fuel.Why is leak detection important?Leak detection can help businesses in numerous ways. Among other things, leakdetection can: reduce or eliminate loss of product (from theft or leaks)reduce fire and explosion threatsreduce and/or eliminate contamination of soil, groundwater, streams, rivers,lakes and drinking waterreduce liabilityPlease contact SBEAP with any suggestions for additions or modifications that willmake this calendar more helpful. Thank you!Wisconsin Small Business EnvironmentalAssistance ProgramMaintain an official recordIf a facility saves their completed calendar, it can serve as part of their officialrecord. Keep this and other records at the facility for five years to demonstratecompliance.2021-2022 Compliance Calendar for WI Gasoline Facilities, page 5

Instructions for Using the Record Keeping Pages in this CalendarAttach monthly inventory worksheet(s) or printout(s) hereMonthly inventory worksheets or automatictank gauging (ATG) strips can be kept with thiscalendar. Attach them to the record keepingpage for each month.Each month, check for any deadlinesapproaching for permit renewal, tankinsurance, compliance testing andemployee training. Set a reminder tomeet all important dates and deadlines bymarking the calendar.Monthly Inspection, Condensed Record(perform by end of each month or 30 days apart; see page 56 for expanded checklist)Logged onInspectedInspection areaInspected? d storage tanks and gasoline dispensing equipment (includes Stage I vapor controlsystem for facilities in Stage I areas)Release detection system (tank monitor)Reminders — Permits, Insurance, Testingand TrainingSpill bucketsAre tank permits up to date?YesNoOverfill alarmIs tank insurance due this month?YesNoImpressed current system (if applicable)NoSpill and overfill response suppliesNoDispenser hoses, nozzles and breakawaysIs equipment testing due this month?YesAre most recent test results on site?Is all training up to date for currentYesemployees?Fill and monitoring probe portsDispenser and dispenser sumpsPiping sumps (submersible)Use this table to keep a record ofrequired monthly inspections. Readthe complete “Monthly InspectionChecklist” on page 56 and recordinspection results for each month onthis table. Each person who conductsan inspection should initial theirentries.Stage II vapor recovery systems for gasoline dispensing facilities retaining these systems(inspecting the equipment below is optional but recommended - see page 66)Vapor return lineNozzle bellowsNozzle faceplate / faceconesNozzlesVapor processing unit working properly2021-2022 Compliance Calendar for WI Gasoline Facilities, page 6

Monthly Gasoline Throughput SummaryProduct typeMonthly ? Yes / No Yes / No Yes / No Facilities that choose to retain Stage II systems canuse this table to keep a log of their weekly inspections(weekly inspection