Medication Administration TrainingParticipant Materials

This document is provided under a contractual agreement between theNew York State Office of Children and Family ServicesDivision of AdministrationBureau of Training and DevelopmentANDProfessional Development ProgramRockefeller College of Public Affairs & PolicyUniversity at AlbanythroughThe Research Foundation for The State University of New YorkAcknowledgementThis material was developed by the Professional Development Program, Rockefeller College of Public Affairs& Policy, University at Albany, through The Research Foundation for The State University of New York, under atraining and administrative services agreement with the New York State Office of Children and Family Services.DisclaimerWhile every effort has been made to provide accurate and complete information, the Office of Children andFamily Services and the State of New York assumes no responsibility for any errors or omissions in the information provided here and makes no representations or warranties about the suitability of the information contained here for any purpose. All information and documents are provided “as is,” without a warranty of any kind.Copyright 2019 by The New York State Office of Children and Family ServicesApril 2019

Medication Administration Training (MAT)Participant MaterialsTABLE OF CONTENTSHandout 1.1: Medication Administration Training (MAT) Resource Materials. 1Handout 1.2: Medication Administration Training (MAT) Overview. 3Handout 1.3: Glossary. 5Handout 2.1: What Are the Five Rights?.11Handout 2.2: Matching the Five Rights. 13Handout 2.3: OCFS-LDSS-7002: Written Medication Consent Form . 15Exercise 2.1: Finding the Five Rights. 17Answer Key 2.1: Finding the Five Rights. 25Handout 3.1: Medication Effects. 33Handout 3.2: Medication Routes. 35Handout 3.3: Overview of the Medication Routes Covered in the MAT Course. 37Handout 3.4: Types of Medication. 39Exercise 3.1: Handling Effects from Medication. 41Exercise 3.2: Identifying Types of Medication. 43Answer Key 3.1: Handling Effects from Medication. 45Answer Key 3.2: Identifying Types of Medication. 49Handout 4.1: What Permissions and Instructions Do I Need to Give Medication?. 51Handout 4.2: OCFS-LDSS-7002: Written Medication Consent Form . 53Handout 4.3: Common Medical Abbreviations. 55Handout 4.4: OCFS-LDSS-7004: Log of Medication Administration . 57Handout 4.5: Good Documentation. 59Handout 4.6: OCFS-LDSS-7003: Verbal Medication Consent Form and Log of Administration . 61Handout 4.7: Medication Storage. 63Handout 4.8: Accepting Medication. 67Handout 4.9: Administration Tools and Medication Label Requirements. 69Handout 4.10: Medication Label Does Not Match Consent Form. 71Handout 4.11: Planning Your Day. 73Exercise 4.1: Accepting Medication. 75Answer Key 4.1: Accepting Medication. 79Medication Administration Training (MAT) Participant Materials (rev Apr 2019)Page i

Handout 5.1: Giving Medication to Children. 83Handout 5.2: Special Situations. 85Handout 5.3: Giving Medication Safely. 87Handout 6.1: Hand Washing. 89Handout 6.2: Using Gloves. 91Handout 6.3: Cleaning and Sanitizing. 93Handout 7.1: Applying Medication Topically. 95Handout 7.2: Applying Medicated Patches. 97Handout 7.3: Giving Medication by Mouth. 99Handout 7.4: Measuring Liquid Medication. 101Handout 7.5: Giving Medication Inhaled by Mouth. 105Handout 7.6: Giving Medication Inhaled Through the Nose. 107Handout 7.7: Giving Medication in the Eye. 109Handout 7.8: Giving Medication in the Ear.111Skills Practice 7.1: Giving Liquid by Mouth.113Skills Practice 7.2: Oral Liquid Consent Form.115Skills Practice 7.3: Skills Practice Log.117Skills Practice 7.4: Pharmacy Print-Out: Amoxicillin.119Skills Practice 7.5: Evaluation Chart for Skills Demonstration. 121Skills Practice 7.6: Tools—Matching the Five Rights . 125Skills Practice 7.6: Tools—Giving Medication Safely. 126Skills Practice 7.6: Tools—Measuring Liquid Medication. 127Handout 8.1: Asthma Facts. 131Handout 8.2: Asthma Treatment. 133Handout 8.3: Example of a Care Plan for a Child with Asthma. 135Handout 8.4: New York State Department of Health Asthma Action Plan. 139Handout 9.1: Preventing Unintentional Medication Poisoning. 141Handout 9.2: Anaphylaxis. 143Handout 9.3: Epinephine Auto-Injector (EpiPen or Auvi-Q ) Use and Storage. 145Handout 9.4: How a Child Might Describe a Reaction. 148Handout 10.1: Medication Errors. 149Handout 10.2: OCFS-LDSS-7005: Medication Error Report Form. 151Handout 10.3: Independent Medication Administration. 153Handout 10.4: Children with Special Health Care Needs. 155Handout 10.5: OCFS-LDSS-7006: Individual Health Care Plan for a Childwith Special Health Care Needs . 157Medication Administration Training (MAT) Participant Materials (rev Apr 2019)Page ii

Handout 10.6: Giving Medication when Away from the Program. 159Handout 10.7: First Aid Kit. 161Handout 11.1: Next Steps. 163MAT Reaction Questionnaire. 165Medication Administration Training (MAT) Participant Materials (rev Apr 2019)Page iii

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Handout 1.1Medication Administration Training (MAT)Resource MaterialsThe Medication Administration Training (MAT) course is approved by the Office of Childrenand Family Services (OCFS) and is designed to teach you best practice techniques for givingmedication and to help you understand OCFS regulations about giving medication.RegulationsRegulations create the basic structure for the way child day care programs operate. Theyestablish minimum standards for the quality of each program. As a child day care provider, youare responsible for knowing what is required by law and regulation. This course covers OCFSregulations about giving medication in your program.Your MAT Trainer has a copy of the regulations available throughout this training. You shouldalways have the most current version of the OCFS regulations at your program. Periodicallycheck the OCFS website ( for any changes.HandoutsThere is a lot of information covered in the MAT course, both on video and in your handouts.You do not need to memorize the information in the training. The information provided onthe video is also in your handouts. These handouts are yours to keep and you can use themthroughout the training and in your program.Handouts are sometimes updated with new information. The most current version of all of theMAT handouts is available at The handouts have a date printed onthe bottom of the page. The website will also have the date the handout was last updated. Youshould check the website on a regular basis for updates.OCFS FormsYour MAT handouts include forms approved by OCFS. The MAT course uses the most currentversion of the forms approved by OCFS. You should periodically check the OCFS website( for the most current version or if you want an electronic version of theform(s).Health Care PlansYour MAT Trainer has copies of each modality’s health care plan template approved by OCFS.Your program must have a health care plan approved by OCFS. You should know what is writtenin your program’s health care plan and follow the policies and procedures it contains.Medication Administration Training (MAT) Participant Materials (rev Apr 2019)Page 1

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Handout 1.2Medication Administration Training (MAT)OverviewGiving Medication in a Child Care ProgramThe following are not considered medication and may be given with the written permission ofthe parent: Sunscreen Topically applied insect repellent Over-the-counter topical ointments (This includes ointments, creams, gels and lotions.)However, if the package directions indicate to consult a doctor, you need written instruction fromthe child’s health care provider before you can give it.If the child needs medication other than what is listed above, you need to be approved to givemedication. Part of the approval process is getting a Medication Administration Training (MAT)certificate.About the MAT Course The MAT course trains child day care providers to safely give medication to children ina child care setting. It’s approved by the New York State Office of Children and FamilyServices (OCFS).In this course, you’ll learn seven ways to give medication: On the skin (topically) By mouth (orally; includes topically applied in the mouth) Inhaled (the child breathes it in through his nose or mouth) By using medicated patches By putting it in the ear By putting it in the eye By using an auto-injector, like an EpiPen , to give a shot of epinephrineYou must pass a written test and the skills demons