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CONFIDENTIAL2018-08 2018 SAP SE or an SAP affiliate company. All rights reserved.Registration and logging inSAP Ariba Contracts for suppliersSAP Ariba Sourcing for suppliersSAP Ariba Discovery for suppliersAriba Network for suppliersTHE BEST RUN

ContentBefore you register. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3Registering with assistance from your customer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Registering without assistance from your customer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Unified Terms of Use. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4Choosing a secure password. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4Helpful hints for registration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4Selecting the right account administrator. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4Selecting the right business role. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5How to register as a supplier on Ariba Network. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7After you register. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9Manage your SAP Ariba profile. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9Complete customer-requested profile information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9Define user roles and create users. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10Review additional product documentation and tutorials. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10Link multiple SAP Ariba seller accounts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10Verify your email address. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11Receive relationship requests, receive orders, and send invoices. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11How to create and reset passwords. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12How to retrieve usernames. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142CONFIDENTIALRegistration and logging inContent

Before you registerYou can register by responding to an invitation or welcome letter from your customer, or you can create an accountthat's not yet linked to a customer by going to the Ariba Network login page to register.If you have an existing supplier account, registering on Ariba Network allows you to consolidate your companyprofile information and provides you with a centralized location to access all your SAP Ariba Sourcing events.During registration, the Ariba Network requires you to enter basic information about your company and youraccount administrator. After you complete registration, you can enter additional information about your company,including: Company information: Enter information about your company, including a company description, contactinformation, and website URL. User account information: Enter additional contact information for yourself (the account administrator oruser), such as your username, email address, password, and other values. Administrators can also enter yourcompany’s default currency in this section. Certifications: Enter company certification information, such as Small and Disadvantaged Business orMinority-Owned Business status. Profile visibility: Select options to make your business profile visible to all buying organizations or to allowpotential new customers to contact you.Registering with assistance from your customerTypically, your company is already in contact with a customer that transacts with their suppliers through AribaNetwork. The customer logs in to Ariba Network and invites your company to join. Ariba Network sends an emailmessage to you that contains a link for starting the registration process. Ariba Network notifies you through emailwhen the account is active and ready to transact with your customer.Registering without assistance from your customerIf you are not already in contact with a buying organization on Ariba Network, you can create a free, light account atsupplier.ariba.com . You can use this account to learn how to conduct e-commerce through Ariba Network,create a company profile, and find new business through SAP Ariba Discovery.Completing a company profile allows buying organizations to locate your company when searching for suppliers byproduct and service category, industry, ship-to or service location, or other criteria. After reviewing basic companyinformation, a buying organization can then request a relationship with your company. After you accept arelationship request, your account is ready to transact with the buying organization.Registration and logging inBefore you registerCONFIDENTIAL3

Unified Terms of UseSAP Ariba has a unified Terms of Use for all SAP Ariba seller-facing solutions. The unified Terms of Use are availablefor review at any time on the Ariba Terms Center page. You must accept the unified Terms of Use before usingAriba seller-facing solutions. NoteSAP Ariba records the date on which you accept the Terms of Use Agreement as the effective date of service.The Ariba Terms Center Page displays the unified Terms of Use, Data Policy and Privacy Statement. Click Terms ofUse at the bottom of any page to access the Ariba Terms Center page.Choosing a secure passwordPasswords are case-sensitive, must be at least eight characters long, and can include only alphabetic letters(without accents), numbers, and common symbols. For increased security, you should include at least one numeralbetween the first and last characters and at least one letter. To change your password, you must enter your currentpassword as well as the new one, then confirm the new password.Passwords for users who have access to customer PCard numbers expire every 90 days.Helpful hints for registrationSelecting the right account administratorThe person whose name is entered when the account is created becomes the account administrator automatically.The account administrator plays a key role in the value your company realizes through SAP Ariba, so it is importantyou choose the appropriate person in your organization. The right person will have the time and capabilities to addusers with appropriate roles, set configuration options, manage customer relationships, subscribe to services,respond to user questions or problems, and maintain your SAP Ariba account in a consistent manner. If youcurrently use SAP Ariba, you already have an account administrator, so assess whether they meet thequalifications.4CONFIDENTIALRegistration and logging inBefore you register

Selecting the right business roleAbout Business RolesYour Business Role determines the default action tiles displayed on the Ariba Network dashboard. New AribaNetwork users are asked to select a Business Role during account creation. Existing Ariba Network users who havenot yet selected a business role will be prompted to select one the next time they log in. You can select or changeyour Business Role from the My Account page at any time. For more information see Business roles reference[page 5].Business roles referenceBusiness RoleDescriptionDefault Action TilesAccounts ReceivablesAn Accounts Receivables role representsa user focused on money owed to thecompany.Orders to Invoice, Orders that Need At tention, Pending Invoices, Rejected Invoi cesBusiness OwnerA Business Owner role represents a userfocused on monitoring daily business onthe Ariba NetworkNew Orders, Orders that Need Attention,Rejected Invoices, Payments ReceivedCustomer ServiceA Customer Service role represents auser focused on monitoring daily busi ness on the Ariba Network.New Orders, Orders to Confirm, Ordersthat Need Attention, Collaboration Re questsE-CommerceAn E-Commerce role represents a userfocused on monitoring the IT infrastruc ture.New Orders, Orders to Confirm, Ordersto Ship, Orders that Need AttentionField ServicesA Field Services role represents a user fo Orders to Invoice, Orders that Need At cused on monitoring daily business ontention, Orders with Service Lines, Serv the Ariba Network.ice Entry SheetsFinanceA Finance role represents a user focusedon money owed to the company.Information TechnologyAn Information Technology role repre New Orders, Orders to Invoice, Orderssents a user focused on monitoring the IT that Need Attention, Rejected Invoicesinfrastructure.MarketingA Marketing role represents a user fo cused on monitoring daily business onthe Ariba Network.New Orders, Orders to Confirm, Ordersthat Need Attention, Collaboration Re questsOrder ManagementAn Order Management role represents auser focused on monitoring daily busi ness on the Ariba Network.New Orders, Orders to Confirm, Ordersto Ship, Orders that Need AttentionRegistration and logging inBefore you registerOrders to Invoice, Orders that Need At tention, Pending Invoices, Rejected Invoi cesCONFIDENTIAL5

Business RoleDescriptionSalesA Sales role represents a user focused on New Orders, Orders to Confirm, Ordersmonitoring daily business on the Aribathat Need Attention, Collaboration Re Network.questsService AdministratorA Service Administrator role represents a Orders to Invoice, Orders that Need At user focused on monitoring the IT infra tention, Orders with Service Lines, Serv structure.ice Entry SheetsShippingA Shipping role represents a user fo cused on ensuring ordered items havebeen shipped.TreasuryA Treasury role represents a user focused Early Payment Offers, Payments Re on when invoices are going to be paid.ceived, Invoices Pending Payment, Pay ments that Need AttentionOtherThis role represents a user who doesn'tfall into the other defined roles. You cancustomize the name of this role.6CONFIDENTIALDefault Action TilesNew Orders, Orders to Confirm, Ordersto Ship, Orders that Need AttentionNew Orders, Orders that Need Attention,Invoices Rejected, Payments ReceivedRegistration and logging inBefore you register

How to register as a supplier on Ariba NetworkYou register an Ariba Network account in order to transact with your customers and potentially find new businessopportunities.Procedure1. You can use one of the following methods to register a new or existing seller account on Ariba Network: If you received an email invitation from a buying organization, click the link in the email message. WhenAriba Network shows the welcome page, do one of the following: If you already have an account, click Log in. If you don't already have an account, click Sign up. If you received a purchase order welcome letter that contains a temporary ID and secure code, you can usea web browser to go to the web address contained in the welcome letter. Enter your temporary ID andsecure code to activate the account. After you activate your account, the temporary ID becomes yourusername. If you received a purchase order or other first-time document from your customer, click the action buttonin the email, such as Process order. From the landing page, choose Sign up to register a free, lightaccount, or choose Log in to add the document to your existing Ariba Network account. NoteYou must be the account administrator to move the document to an existing account. If you didn't receive an invitation, you can use a web browser to go to supplier.ariba.comNow to register a free, light account on Ariba Network. Click Register2. Follow the steps in the registration wizard.Ariba Network asks for basic information about your business, such as your company name, address,telephone number, and email address. You also create a username and password. NoteThe person whose name is entered in the user account information section becomes the accountadministrator automatically. Account administrators can transfer the administrator role to another userlater.3. Read the terms of use, and choose the check box if you agree to the terms.4. (Optional) Print the Summary page for your records. You can also print the terms of use.5. Click Continue.Ariba shows the Activate Your Account Now page.Ariba Network sends you an email confirming registration of your account. You must click the link in the emailto activate your account and start transacting with your customer.Registration and logging inHow to register as a supplier on Ariba NetworkCONFIDENTIAL7

If you change your email address, Ariba Network sends an email to the newly updated email addressrequesting you to confirm the email address. You must use the link in the email to activate and log in to theaccount.You can also resend the email containing the link to activate your Ariba Network account in case the previousemail did not reach you. If for any reason, you are unable to launch a browser using this link, you can copy thelink and paste it into the address bar of any of the supported Web browsers to form a single-line URL.6. To activate your account, click the link in the email sent to you.Ariba Network shows the Welcome to Ariba page, where you can view your company profile completenessmeter.7. Choose one of the following options: Click Go to Company Profile to enter additional information about your company. NoteTo increase your visibility to buying organizations, be sure your company profile is completedaccurate