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SEMINAR ONOCCUPATIONAL HEALTH ANDSAFETY MANAGEMENTSYSTEMISO 45001:2018Shah Alam Convention Center (SACC)17 October 2019

BACKGROUND An organization is responsible for ensuring safe and healthyworkplace 2.78 million deaths per year (ILO statistic 2017) as a result of workactivities ISO 45001 is developed to manage OH&S risks, improve OH&Sperformance Important for organization to eliminate or minimize OH&S risks bytaking appropriate preventive measures Emphasizes the need for worker participation

Why Worry about OSH? Moving traffic vehiclesHit by falling/flying objectSlip, trip, fallFall from heightChemicalsMachineriesConfine spaceWeather conditionetc .

Why Worry about OSH? Laborer dies after being run over by a backing dumptruck during a night time paving project Traffic control supervisor dies when struck by an asphaltdump truck while picking up cones on a roadway workzone Highway construction supervisor dies after being backedover by a water truck

Why Worry about OSH? Laborer on roadway construction work site run overand killed by a backing flat bed dump truck Flagman dies after being run over by a dump truck Soil compactor overturn kills operator Guardrail installers die after being struck by aguardrail

Why Worry about OSH? Why do you need to be concernedabout safety and health?WC LosttimeLossPain!SOCSOHurtDOSH

Why Worry: Common Reasons1. Getting hurt isn’t fun!!!Not All Pain is GainNobody likes getting hurtHealthy employees are moreproductive employees

Why Worry: Common Reasons1. Getting hurt isn’t fun!!!2. Cost of Accidents

Cost of Accidents Direct Costs– Medical Costs (including worker’s compensation)– Indemnity Payments Indirect Costs– Time Lost– Schedule delays– Training new employees– Cleanup time / equipment repairs– Product / material damage– Legal fees

Why Worry: Common Reasons1.2.3.Getting hurt isn’t fun!!!Cost of AccidentsLegal Issues and Liability

Legal Issues and Liability As a result of OHS violations:– You can be named in a lawsuit– Criminal charges may be filed against you– You can be cited by an enforcement agency– You can be fined by an enforcement agency– Your workplace can be shut down by an enforcement agency

Legal Issues and Liability Because of personal liability, and you can benamed as a defendant in a lawsuit– Wherever you work, it does not protectyou.

Legal Issues and Liability You can have criminal charges filed against you.– Negligent supervisors and employers have been chargedwith manslaughter

Legal Issues and Liability You can be cited by an enforcement agency– Jabatan Keselamatan dan KesihatanPekerjaan (JKKP) They have been here before.

Legal Issues and Liability Cease and desist orders: if the violations are serious enough,agencies such as JKKP can (and will) shut down theworkplace/site until the problems are corrected.

So how do you protect yourself? remember, OSH is everybody’sbusiness .

OCCUPATIONALSAFETY AND HEALTH MANAGEMENT

Why We Need OSH Management? Many lives lost annually due to workplace accidents,work related cancer, etc JKKP accident statistics 2018– D : 260– PD : 234– NPD : 4537 Thousands of injuries and diseases per annum

Statistics from JKKP .\Penang 230819\Official Website Department ofOccupational Safety and Health - Sector.pdf .\Penang 230819\Official Website Department ofOccupational Safety and Health - NationalOccupational Accident & Fatality Rate.pdf

Lost Time Injury Work injury other than permanent partial disability whichrenders the injured person temporarily unable to perform aregular job after the day on which the injury was received.E.g.: 1 full day MC is already considered an LTI case

Why We Need OSH Management? Planning to prevent accidents and ill health asopposed to reacting after occurrence All activities in an organization have OSHimplications Control on OSH as important as financial, quality,purchasing, etc Therefore, OSH is a management function

OSHMS Standards– OHSAS 18001:2007 (not valid after Mac 2021)– MS 1722:2011 (not valid after Mac 2021)– ISO 45001:2018

OHSAS 18001:2007 / ISO 45001:2018 Organizations increasingly concerned with OHSperformance Increasingly stringent legislation Development of economic policies Increased concern by interested parties Over 50,000 organizations worldwide are certifiedto OHSAS 18001:2007 / ISO 45001:2018

OHSAS 18001:2007 / ISO 45001:2018 Enable organization to develop & implementOHSMS Apply to all type and sizes of organization Basis of the approach – PDCA – risk based

OHSAS 18001:2007 / ISO 45001:2018 Commitment from Top Management and employees isparamount Enables performance improvement Overall aim – support and promote good OHS practice

Definitions Hazard– Source, situation, or act with a potential for harm interms of human injury or ill health, or a combinationof both Hazard identification– Process of recognizing that a hazard exist anddefining its characteristics

Definitions Incident– Work-related events in whichan injury or ill health(regardless of severity) orfatality occurred, or could haveoccurred NOTE 1 – an accident is an incident which hasgiven rise to injury, ill health or fatality NOTE 2 – an incident where no injury, ill health orfatality occurs may also be referred to as a “nearmiss”, “near hit”, “close call” or “dangerousoccurrence” NOTE 3 – an emergency situation

WHAT IS ISO 45001? an international standard that specify requirements for an OH&Smanagement system a standard to enable organization to proactively improve its OH&Sperformance in preventing injury and ill-health intended to be used by any organization all of its requirements are intended to be integrated into anorganization’s own management processes

WHAT ISO 45001 IS NOT Does not state specific criteria for OH&S performance Does not specifically address issues such as product safety, propertydamage or environmental impact (unless they present a risks to itsworkers) Is not intended to be a legally binding document, it is a managementtool for voluntary use

WHAT WILL BE THE BENEFITS OF USING ISO 45001?Enable organization to improve its OHS performance by;–developing and implementing OHS policy and objectives–establishing systematic processes which consider its “context” andwhich take into account its risks and opportunities, and its legal andother requirements–determining the hazards and OHS risks associated with its activities ;seeking to eliminate them, or putting in controls to minimize theirpotential effects–establishing operational controls to manage its OHS risks and its legaland other requirements–increasing awareness of its OHS risks–evaluating its OHS performance and seeking to improve it, throughtaking appropriate actions–ensuring workers take an active role in OHS matters

WHAT WILL BE THE BENEFITS OF USING ISO 45001?More direct benefits e.g.;– improving its ability to respond to regulatory complianceissues– reducing the overall costs of incidents– reducing downtime and the costs of disruption to operations– reducing the cost of insurance premiums– reducing absenteeism and employee turnover rates– recognition for having achieved an international benchmark(which may in turn influence customers who are concernedabout their social responsibilities)

WHO ARE THE INTENDED USERS OF THE ISO 45001STANDARD? the simple answer is all organizations. micro business, or a global conglomerate ; a non-profit organization,a charity, an academic institution, or a government department organization has people working on its behalf, or who may beaffected by its activities, then using a systematic approach tomanaging health and safety will bring benefits to it can be used by small low risk operations equally as well as by highrisk and large complex organizations consistent with the way organizations manage their other “business”risks and hence encourages the integration of the standard’srequirements into organizations’ overall management processes.

HOW DOES ISO 45001 RELATE TO OTHER STANDARD? follows the HLS approach that is being applied to other ISOmanagement system standards, such as ISO 9001 (quality) and ISO14001 (environment) consideration has been given to the content of other internationalstandards (such as OHSAS 18001 or ILO – OSH Guidelines andnational standards, as well as to the ILO’s International Labourstandards and conventions (ILSs). its requirements consistent with the other standards allow for a relatively easy migration from using an existing OHSmanagement system standard allow for the alignment and integration with the requirements of otherISO management system standards into their organization’s overallmanagement processes

MS ISO 45001:2018

AIM OF OH&S MSPurpose of OHS MS to provide a framework for managing OHSrisks.Intended outcomes of OH&S MS- to prevent injury and/or ill health to workers;- to provide safe and healthy workplaces; and;- to continually improve OH&S performance.

SUCCESS FACTORSKey factors effecting success of OHS MS; top management leadership, commitment, responsibilities andaccountability; top management developing, leading and promoting culture thatsupports the intended outcomes of the OHS MS; communication; consultation and participation of workers; allocation of the necessary resources; OHS policies, which are compatible with the overall strategic directionof the organization;

SUCCESS FACTORSKey factors effecting success of OHS MS; top management leadership, commitment, responsibilities andaccountability; top management developing, leading and promoting culture thatsupports the intended outcomes of the OHS MS; communication; consultation and participation of workers; allocation of the necessary resources; OHS policies, which are compatible with the overall strategic directionof the organization;

ANNEX SL: HIGH LEVEL STRUCTURE CLAUSES12345678910ScopeNormative referencesTerms and definitionsContext of the ormance evaluationImprovement

ANNEX SL HIGH LEVEL STRUCTUREMS ISO 450011SCOPE1 SCOPE2NORMATIVE REFERENCES2 NORMATIVE REFERENCES3TERMS AND DEFINITIONS3 TERMS AND DEFINITIONS4CONTEXT OF THEORGANIZATION4CONTEXT OF THEORGANIZATION5LEADERSHIP5LEADERSHIP AND WORKERPARTICIPATION6PLANNING6 PLANNING7SUPPORT7 SUPPORT8OPERATION8 OPERATION9PERFORMANCE EVALUATION9 PERFORMANCE EVALUATION10IMPROVEMENT10 IMPROVEMENT

ANNEX SL HIGH LEVELSTRUCTUREMS ISO 45001:2018MS ISO 14001:20151 SCOPE1 SCOPE1 SCOPE2 NORMATIVE REFERENCES2 NORMATIVE REFERENCES2 NORMATIVE REFERENCES3 TERMS AND DEFINITIONS3 TERMS AND DEFINITIONS3 TERMS AND DEFINITIONSCONTEXT OF THEORGANIZATION4CONTEXT OF THEORGANIZATION45 LEADERSHIP5LEADERSHIP AND WORKERPARTICIPATION5 LEADERSHIP6 PLANNING6 PLANNING6 PLANNING7 SUPPORT7 SUPPORT7 SUPPORT8 OPERATION8 OPERATION8 OPERATION49PERFORMANCEEVALUATION10 IMPROVEMENT9PERFORMANCEEVALUATION10 IMPROVEMENT9CONTEXT OF THEORGANIZATIONPERFORMANCEEVALUATION10 IMPROVEMENT

MANAGEMENT SYSTEM INTEGRATIONQMSISMSABMSEMSOHSMS

DOCUMENTATIONOHS management system shallinclude: documented information requiredby MS ISO 45001:2018; documented informationdetermined by the organization asbeing necessary for theeffectiveness of the OH&Smanagement system

Documented information – processes needed(Procedures)1.2.3.4.Risks and opportunitiesHazard identificationAssessment of risks and opportunitiesRisks control (and criteria) including elimination of hazard andreduction of risks5. Legal and other requirements6. Consultation and participation of workers7. Internal and external communication8. Management of change9. Procurement10. Emergency preparedness and response11. Monitoring, measurement, analysis and performance evaluation12. Incident and nonconformities

Documented information–to maintain, to retain (Records)1.2.3.4.5.6.7.8.9.Scope of OH&S management system (4.3) Scope of OHS.pptxPolicy (5.2)Policy.pptxObjectives (6.2.2)HSE Objectives.ppt Objective.pptxResponsibilities and authorities for relevant roles within theOHS management system (5.3)Responsibility.docCompetence (7.2)Job requirement.docRisks and opportunities (6.1)Risk Register.xlsxRisk controls (8.1)Legal and other requirements (6.1.3)Evaluation of compliance on legal and other requirements(9.1.2)

Documented information–to maintain, to retain(Records)10. Communication (7.4)11. Emergency preparedness and response (8.2)12. Results of monitoring, measurement, analysis andperformance evaluation (9.1)13. Maintenance, calibration or verification ofmeasuring equipment (9.1)14. Result of compliance evaluation (9.1.2)15. Internal audit programme and the results (9.2)16. Management reviews (9.3)17. Incidents or nonconformities (10.2)18. Continual improvement (10.3)

Understanding theorganization and itscontextNeeds andexpectations ofworkers and otherinterested partiesCLAUSE 4Context of theorganizationScope of the OH&S management system (4.3/4.4)PCLAUSE 6PlanningCLAUSE 7SupportACLAUSE 10ImprovementCLAUSE 5Leadership andworkerparticipationDCLAUSE 8OperationCLAUSE 9PerformanceevaluationCIntended outcomes of theOH&S management systemPDCA CONCEPT

TERMS AND DEFINITIONSWorkerPerson performing work or work-related activities that are under the control of theorganizationNote 1 : Persons perform work or work-related activities under variousarrangements, paid or unpaid, such as regularly or temporarily, intermittently orseasonally, casually or non part-time basis.Note 2 : Workers include top management (3.12), managerial and non-managerialpersons.Note 3 : The work or work-related activities under the control of the organizationmay be performed by workers employed by the organization, or other persons,including workers from external providers, contractors, individuals, and agencyworkers.

ISO 45001:2018 CLAUSESScopeNormative referencesTerms and definition(Cla